How To Fix VK264 - No archiving from applications with document check; more than & documents

SAP Error Message - Details

• Message type: E = Error

• Message class: VK - Pflege und Bearbeitung von Konditionen

• Message number: 264

• Message text: No archiving from applications with document check; more than & documents

What causes this issue?

The document check for applications was activated in Customizing.
For these applications, more documents exist in the system than can be
processed.

System Response

For these applications with document check, archiving was not carried
out.
For applications without document check, archiving was carried out as
normal.

How to fix this error?

For applications without document check, no further action is
necessary.
For applications with document check, the following possibilities
exist:
First archive the documents for the affected applications.
In Customizing, switch off the document check for the affected
applications.
By resetting the retention days you must ensure, that no conditions are
archived that are too new.
Set the parameter 'maximum document check' higher.
This can cause an abnormal termination with an error, since the roll
area is possibly too small (100,000 documents correspond to ca. 1 MB).

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message VK264 - No archiving from applications with document check; more than & documents ?

  The SAP error message VK264 indicates that there is an issue with archiving documents in the system due to a document check constraint. Specifically, it means that the number of documents that are being processed exceeds a predefined limit, which prevents the archiving process from proceeding.
  Cause:
  The error occurs when the number of documents that are eligible for archiving exceeds the threshold set in the system. This is often related to the configuration of the archiving process in SAP, where certain checks are in place to ensure data integrity and compliance with business rules.
  Solution:
  To resolve the VK264 error, you can take the following steps:
  
  
  Check Configuration Settings:
  
  Review the archiving configuration settings in your SAP system. You may need to adjust the parameters that define the maximum number of documents allowed for archiving in a single run.
  
  
  
  Increase Document Limit:
  
  If appropriate, consider increasing the limit for the number of documents that can be archived at one time. This can usually be done in the customizing settings for the archiving object you are working with.
  
  
  
  Batch Processing:
  
  If the number of documents is too high, consider breaking the archiving process into smaller batches. This can help you stay within the limits set by the system.
  
  
  
  Check Document Status:
  
  Ensure that the documents you are trying to archive are in a status that allows for archiving. Sometimes, documents may be locked or in a state that prevents them from being archived.
  
  
  
  Consult Documentation:
  
  Refer to the SAP documentation for the specific archiving object you are working with. This can provide insights into the limits and requirements for archiving.
  
  
  
  Contact SAP Support:
  
  If you are unable to resolve the issue through configuration changes or if you need further assistance, consider reaching out to SAP support for guidance.
  
  
  
  Related Information:
  
  Archiving Objects: Each archiving object in SAP has its own set of rules and configurations. Familiarize yourself with the specific archiving object you are working with.
  Transaction Codes: You may use transaction codes like SARA (Archive Administration) to manage archiving processes and settings.
  Performance Considerations: Be mindful of system performance when adjusting archiving settings, as larger batches may impact system resources.
  
  By following these steps, you should be able to address the VK264 error and successfully proceed with the archiving process in your SAP system.