How To Fix VJ355 - If you do not enter the purchasing group, you cannot maintain the data

SAP Error Message - Details

• Message type: E = Error

• Message class: VJ - Nachrichten für ALE/IDOC aus SD-Bereich

• Message number: 355

• Message text: If you do not enter the purchasing group, you cannot maintain the data

What causes this issue?

Maintenance of catalog lines can only be carried out by the purchasing
groups entered in the catalog lines.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Enter a purchasing group in the initial screen.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message VJ355 - If you do not enter the purchasing group, you cannot maintain the data ?

  The SAP error message VJ355, which states "If you do not enter the purchasing group, you cannot maintain the data," typically occurs in the context of maintaining purchasing information records or vendor master data in SAP. This error indicates that the purchasing group field is mandatory for the operation you are trying to perform.
  Cause:
  The error is triggered when you attempt to save or maintain data in a purchasing-related transaction without specifying a purchasing group. The purchasing group is a key organizational unit in SAP that is responsible for procurement activities. It is essential for categorizing purchasing activities and ensuring that the correct processes and responsibilities are applied.
  Solution:
  To resolve this error, you need to ensure that you enter a valid purchasing group in the relevant field before attempting to save or maintain the data. Here are the steps you can follow:
  
  
  Identify the Transaction: Determine which transaction you are working on (e.g., creating or changing a purchasing info record, vendor master data, etc.).
  
  
  Locate the Purchasing Group Field: In the transaction screen, find the field labeled "Purchasing Group" or similar.
  
  
  Enter a Valid Purchasing Group: Input a valid purchasing group code. If you are unsure of the available purchasing groups, you can usually look them up in the system or consult with your SAP administrator.
  
  
  Save the Data: After entering the purchasing group, try saving the data again.
  
  
  Related Information:
  
  
  Purchasing Group Definition: A purchasing group is typically responsible for specific purchasing activities and can be assigned to different materials or vendors. It helps in organizing procurement processes and reporting.
  
  
  Configuration: If you frequently encounter this error, it may be worth checking the configuration settings in the SAP system to ensure that the purchasing group is set up correctly and that the necessary fields are marked as mandatory.
  
  
  User Roles and Authorizations: Ensure that your user role has the necessary authorizations to maintain purchasing data. Sometimes, restrictions in user roles can lead to issues in data entry.
  
  
  Documentation and Training: If you are new to SAP or the specific module you are working in, consider reviewing SAP training materials or documentation related to purchasing processes to better understand the importance of the purchasing group and other related fields.
  
  
  By following these steps and understanding the context of the error, you should be able to resolve the issue effectively.