How To Fix VH780 - Budget exceeded: &% (item &)

SAP Error Message - Details

• Message type: E = Error

• Message class: VH - SD pricing

• Message number: 780

• Message text: Budget exceeded: &% (item &)

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

What else can you do?

First, use our AnswerBot below to get a possible cause and solution (requires a premium subscription).

Also, review the in-depth Common Questions & Answers listed below; you could discover a solution there or be able to connect with others who have faced similar challenges.

You can also try searching the SAP support portal (support.sap.com) but you need a special user ID to access it. It is possible that an SAP support note exists that provides additional details about the mistake or even steps for fixing it.

Smart SAP Assistant

• What is the cause and solution for SAP error message VH780 - Budget exceeded: &% (item &) ?

  SAP Error Message:
  
  VH780 - Budget exceeded: &% (item &)
  
  Cause:
  The error message VH780 occurs when a purchase order or requisition is being created or changed, and the system detects that the budget assigned to the relevant cost object (such as a cost center, internal order, or project) has been exceeded or will be exceeded by the current document. This is part of the Funds Management (FM) or Budget Control System (BCS) checks in SAP.
  In other words, the system is configured to check budget availability, and the commitment or actual costs recorded by the document exceed the available budget.
  
  Explanation of the Message Variables:
  
  &% — Usually represents the percentage or amount by which the budget is exceeded.
  item & — Refers to the line item number in the document causing the budget overrun.
  
  
  Related Information:
  
  The budget check is controlled by settings in Funds Management (FM) or Budget Control System (BCS).
  The budget availability control can be configured to either issue a warning or block the document posting.
  The budget is maintained in FM master data (e.g., budget versions, budget profiles).
  The error typically appears during the availability check step when saving or releasing a purchase order or requisition.
  
  
  Possible Causes in Detail:
  
  Insufficient budget: The assigned budget for the cost object is not sufficient to cover the new commitment.
  Incorrect budget assignment: The cost object or budget version assigned to the document is incorrect or outdated.
  Budget already consumed: Previous commitments or actual postings have already consumed the budget.
  Budget profile settings: The budget profile may be set to block postings when budget is exceeded.
  Timing issues: The budget may be valid only for certain periods, and the document date falls outside this range.
  
  
  Solutions / How to Resolve:
  
  
  Check Budget Availability:
  
  Use transaction FMAVCR01 (Budget Availability Control Report) or FMAVCR02 to check the current budget status for the cost object.
  Verify the budget amount, commitments, and actuals.
  
  
  
  Adjust Budget:
  
  If the budget is insufficient, request an increase or release additional budget via the appropriate budget adjustment process.
  Use transaction FMBB or FMBS to post budget increases or transfers.
  
  
  
  Correct Cost Object Assignment:
  
  Verify that the cost center, internal order, or project assigned to the purchase order/requisition is correct.
  Correct the assignment if necessary.
  
  
  
  Review Budget Profile Settings:
  
  Check the budget profile assigned to the cost object in transaction FMPSP.
  Adjust the profile to allow overrun (warning only) if business process permits.
  
  
  
  Check Document Dates:
  
  Ensure the document date falls within the valid budget period.
  
  
  
  Override or Release Block:
  
  If authorized, users with appropriate permissions can override the budget check or release the blocked document.
  This depends on system configuration and organizational policy.
  
  
  
  Consult with Budget Controller:
  
  Coordinate with the finance or controlling department responsible for budget management to resolve discrepancies.
  
  
  
  
  Additional Notes:
  
  The budget check is a key control to prevent overspending.
  The exact behavior of the budget check (error vs warning) depends on customizing in SPRO ? Public Sector Management ? Funds Management ? Availability Control.
  In some SAP modules (e.g., PS, MM), integration with FM triggers these checks automatically.
  
  
  Summary:
  
  
  
  Aspect
  Details
  
  
  
  
  Cause
  Budget for the assigned cost object is exceeded by the current document item.
  
  
  Effect
  System blocks or warns during document save or release.
  
  
  Solution
  Check and adjust budget, correct cost object, review budget profile, or override if allowed.
  
  
  Transactions
  FMAVCR01, FMAVCR02 (budget check), FMBB/FMBS (budget adjustment), FMPSP (budget profile)
  
  
  
  
  If you need help with specific transactions or customizing steps, please let me know!