How To Fix VG840 - Item & (Address with number & not found)

SAP Error Message - Details

• Message type: E = Error

• Message class: VG - EDI Messages in SD

• Message number: 840

• Message text: Item & (Address with number & not found)

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message VG840 - Item & (Address with number & not found) ?

  Certainly! Here's a detailed explanation for the SAP error message VG840 - Item & (Address with number & not found):
  
  SAP Error Message: VG840
  Text: Item & (Address with number & not found)
  
  Cause
  This error occurs during the processing of a delivery document (e.g., outbound delivery) when the system tries to find a partner address with a specific partner function and partner number but cannot find it in the delivery document or related master data.
  More specifically:
  
  The delivery item references a partner address number that does not exist or is missing.
  The partner function or partner number assigned to the delivery item is not maintained or is inconsistent.
  The address number linked to the partner in the delivery document is missing or incorrect.
  Sometimes, this can happen if the partner address was deleted or not properly copied from the sales document to the delivery.
  
  
  When does it occur?
  
  During delivery creation or change (transaction VL01N, VL02N).
  When the system tries to determine partner addresses for printing, shipping, or billing.
  When partner determination procedures are incomplete or inconsistent.
  When address data in customer master or vendor master is incomplete or missing.
  
  
  Solution
  
  
  Check Partner Determination:
  
  Verify the partner determination procedure assigned to the sales document type.
  Ensure that the required partner functions are maintained and correctly assigned.
  
  
  
  Check Partner Addresses in Delivery:
  
  Go to the delivery document (VL02N).
  Check the partners tab and verify if the partner with the given number and address exists.
  If missing, add or correct the partner address.
  
  
  
  Check Customer Master Data:
  
  Use transaction XD03 (Display Customer) or VD03 (Display Customer Sales Area).
  Verify that the partner address number exists and is maintained correctly.
  Check the address number in the customer master and ensure it matches the delivery partner address.
  
  
  
  Recreate or Copy Partner Addresses:
  
  Sometimes partner addresses are not copied correctly from the sales order to the delivery.
  Recreate the delivery or manually add the missing partner address.
  
  
  
  Check Customizing for Partner Functions:
  
  Use transaction SPRO ? Logistics Execution ? Shipping ? Basic Shipping Functions ? Partner Determination.
  Verify that partner functions and address numbers are correctly configured.
  
  
  
  Check for User Exits or Enhancements:
  
  If there are custom developments related to partner determination or delivery processing, verify that they do not cause the missing address.
  
  
  
  
  Additional Information
  
  The placeholders & in the message are replaced by the item number and the address number that is missing.
  This error is related to partner determination and address management in the delivery process.
  Proper maintenance of partner functions and addresses in sales and delivery documents is crucial.
  Sometimes, this error can be resolved by reprocessing the delivery or correcting the sales order partner data.
  
  
  Summary
  
  
  
  Aspect
  Details
  
  
  
  
  Cause
  Missing or incorrect partner address number in delivery item or related master data.
  
  
  Solution
  Verify and maintain partner addresses in delivery and customer master; check partner determination configuration.
  
  
  Transaction
  VL01N, VL02N (Delivery), XD03/VD03 (Customer Master), SPRO (Partner Determination)
  
  
  Related Notes
  Check SAP OSS notes related to partner determination and delivery partner addresses.
  
  
  
  
  If you need, I can help you with the exact steps in the system or provide sample screenshots. Let me know!