How To Fix VG620 - Partner &, function & does not have a partner number or an address

SAP Error Message - Details

• Message type: E = Error

• Message class: VG - EDI Messages in SD

• Message number: 620

• Message text: Partner &, function & does not have a partner number or an address

What causes this issue?

The system neither has a record of an external partner number nor an
address assigned to the specified business partner and partner role.
This means that the information required by the recipient of the
<GL:EDI>EDI</> message to identify the business partner is missing.

How to fix this error?

If you and the recipient of the EDI message have agreed upon a common
partner number ('external partner number') to identify the business
partner, supply this information as it is required for partner coding.
Otherwise you should enter an address for the business partner
manually.
If you have the authorization, make the settings for the external
partner number in <GL:Customizing>Customizing</>.
If you do not have the authorization, inform your system administrator.

<ds:TRAN.VOED>Proceed</>
ENDIF

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message VG620 - Partner &, function & does not have a partner number or an address ?

  Certainly! Here's a detailed explanation for the SAP error message VG620:
  
  SAP Error Message: VG620
  Text: Partner &, function & does not have a partner number or an address
  
  Cause:
  This error occurs when a partner assigned to a sales document (such as a sales order, delivery, or billing document) does not have a valid partner number or address maintained in the system. In SAP SD (Sales and Distribution), each partner function (e.g., sold-to party, ship-to party, bill-to party) must be assigned a partner number that corresponds to a business partner master record. If the partner number is missing or the address details are incomplete or not maintained, the system raises this error.
  
  When does it occur?
  
  During sales document creation or processing (sales order, delivery, billing).
  When partner determination procedure tries to assign a partner but the partner number is missing.
  When the partner master data is incomplete or missing address details.
  When copying data from one document to another and partner data is not correctly transferred.
  
  
  Solution:
  
  
  Check Partner Assignment:
  
  Go to the sales document (e.g., VA01/VA02 for sales order).
  Navigate to the Partners tab.
  Verify that all required partner functions have valid partner numbers assigned.
  
  
  
  Maintain Partner Master Data:
  
  Use transaction XD02 (Customer Master Change) or BP (Business Partner) to check if the partner number exists.
  Ensure that the partner has a valid address maintained.
  If the partner number is missing, create or assign the correct partner number.
  
  
  
  Partner Determination Procedure:
  
  Check the partner determination procedure assigned to the sales document type.
  Ensure that the partner functions are correctly configured and mandatory partners are assigned.
  Use transaction VOPA to check partner determination settings.
  
  
  
  Copy Control Settings:
  
  If the error occurs during document copying (e.g., from sales order to delivery), check the copy control settings.
  Use transaction VTAA (for delivery) or VTFL (for billing) to verify that partner data is correctly copied.
  
  
  
  Address Maintenance:
  
  Ensure that the partner's address is complete and valid.
  Missing address data can cause this error even if the partner number exists.
  
  
  
  
  Additional Information:
  
  Partner functions are critical in SAP SD for defining roles like Sold-to party (AG), Ship-to party (WE), Bill-to party (RE), Payer (RG), etc.
  The error message uses placeholders & which will be replaced by the actual partner number and partner function in the system.
  This error prevents further processing of the document until the partner data is corrected.
  Sometimes, custom partner functions or partner determination procedures may cause this error if not properly maintained.
  
  
  Summary:
  
  
  
  Aspect
  Details
  
  
  
  
  Error Message
  VG620 Partner &, function & does not have a partner number or an address
  
  
  Cause
  Missing or incomplete partner number or address for a required partner function
  
  
  Solution
  Maintain partner number and address in sales document and customer master data
  
  
  Transactions to Check
  VA01/VA02 (Sales Order), XD02/BP (Customer Master), VOPA (Partner Determination), VTAA/VTFL (Copy Control)
  
  
  
  
  If you need help with specific steps or screenshots, feel free to ask!