How To Fix VF_MEV035 - Period-end resets and cancellations must not have a posting block

SAP Error Message - Details

• Message type: E = Error

• Message class: VF_MEV - Billing Period-End Valuation

• Message number: 035

• Message text: Period-end resets and cancellations must not have a posting block

What causes this issue?

The system creates billing documents for period-end reset when the
accrual document is approved as the final step in the period-end
valuation process. They are then immediately released to accounting.
Therefore<(>,<)> the billing types for period-end reset must not have a
posting block.
Billing types for the cancellation of period-end postings or resets must
not have a posting block either, because their behavior is controlled by
the document to be cancelled. If the document to be cancelled was
released to accounting, the cancellation will also be released to
accounting. If not, the cancellation will not be released to accounting.

System Response

The system forces you to clear the posting block.
The system considers a billing type as a period-end reset if the
extension of the SD document category is f002 or f004 and a billing type
for cancellation is assigned.
The system considers a billing type as a cancellation for period-end if
the extension of the SD document category is f001, f002, f003 or f004
<(>,<)> and no billing type for cancellation is assigned.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message VF_MEV035 - Period-end resets and cancellations must not have a posting block ?

  SAP Error Message:
  
  VF_MEV035: Period-end resets and cancellations must not have a posting block
  
  Cause:
  This error occurs during billing document processing (e.g., invoice cancellation or reset at period-end) when the system detects that the billing document has a posting block set. Period-end resets and cancellations require that the billing document be posted to accounting without any posting block, as the system needs to reverse or reset accounting documents correctly.
  In other words, the system prevents cancellation or reset of billing documents that are blocked from posting to financial accounting because such blocks interfere with the correct reversal or reset process.
  
  Explanation:
  
  Posting block is a flag on billing documents that prevents them from being posted to accounting.
  During period-end processing, resets or cancellations are performed to correct or reverse billing documents.
  If a billing document has a posting block, it cannot be reversed or reset properly because the accounting document is not posted or is blocked.
  Hence, the system throws this error to ensure data consistency and proper accounting.
  
  
  Solution:
  
  
  Remove the Posting Block:
  
  Go to the billing document in question (transaction VF02 or VF03).
  Check if a posting block is set.
  Remove the posting block if it is no longer required.
  Save the document.
  
  
  
  Reprocess the Reset or Cancellation:
  
  After removing the posting block, retry the period-end reset or cancellation process.
  The system should now allow the operation to proceed.
  
  
  
  Check Configuration:
  
  Ensure that the business process and user roles allow removal of posting blocks where necessary.
  Verify that posting blocks are only used where appropriate and removed timely.
  
  
  
  Additional Checks:
  
  Verify if the billing document has already been posted to accounting.
  If the document is not posted, posting block might be unnecessary.
  If the document is posted, ensure that the reversal or cancellation process is done correctly.
  
  
  
  
  Related Information:
  
  Transaction Codes:
  
  VF02 – Change Billing Document
  VF03 – Display Billing Document
  VF11 – Cancel Billing Document
  
  
  Posting Block Field:
  
  Found in billing document header data.
  
  
  Period-End Processing:
  
  Often involves mass cancellation or reset of billing documents.
  Posting blocks can interfere with automated processes.
  
  
  SAP Notes:
  
  Check SAP Notes related to billing document posting blocks and period-end processing for any known issues or patches.
  
  
  User Authorization:
  
  Ensure users have authorization to remove posting blocks if required.
  
  
  
  
  Summary:
  The error VF_MEV035 indicates that a billing document involved in period-end reset or cancellation has a posting block set, which is not allowed. The solution is to remove the posting block from the billing document before performing the reset or cancellation to ensure proper posting and reversal in financial accounting.