How To Fix VF_MEV032 - &1 requires cancellation billing doc. type with document category ext &2

SAP Error Message - Details

• Message type: E = Error

• Message class: VF_MEV - Billing Period-End Valuation

• Message number: 032

• Message text: &1 requires cancellation billing doc. type with document category ext &2

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message VF_MEV032 - &1 requires cancellation billing doc. type with document category ext &2 ?

  Certainly! Here's a detailed explanation for the SAP error message:
  
  SAP Error Message:
  VF_MEV032 &1 requires cancellation billing doc. type with document category ext &2
  
  Meaning / Cause:
  This error occurs during billing document processing in SAP SD (Sales and Distribution) when you try to create a cancellation billing document (credit memo) but the system finds that the billing document type you are using for cancellation does not have the correct document category assigned.
  
  &1 = Billing document type you are trying to use for cancellation.
  &2 = Expected document category (usually "E" for credit memo or cancellation document).
  
  In SAP, billing document types are linked to document categories that define their behavior:
  
  Document Category "F" = Invoice
  Document Category "G" = Credit memo request
  Document Category "R" = Debit memo request
  Document Category "C" = Credit memo (cancellation)
  Document Category "X" = Cancellation of billing document
  
  If you try to create a cancellation billing document with a billing document type that is not assigned the correct cancellation document category (usually "C" or "X"), the system throws this error.
  
  Cause Summary:
  
  The billing document type used for cancellation is not configured with the correct document category for cancellation.
  The system expects a billing document type with a cancellation document category but found a different one.
  
  
  Solution:
  
  
  Check the Billing Document Type Configuration:
  
  Go to transaction VOFA (or SPRO path:
  
  SPRO -> Sales and Distribution -> Billing -> Billing Documents -> Maintain Billing Types).
  
  
  
  Verify the Document Category:
  
  Find the billing document type you are using for cancellation (the one in &1).
  Check the Document Category field.
  For cancellation billing documents, the document category should be set to "C" (Credit memo) or "X" (Cancellation).
  
  
  
  Adjust the Document Category if Needed:
  
  If the document category is incorrect, change it to the appropriate cancellation category.
  Save the changes.
  
  
  
  Check the Copy Control Settings:
  
  Sometimes, the copy control between billing documents (e.g., from invoice to credit memo) also needs to be maintained properly.
  Use transaction VTFL to check copy control for billing documents.
  
  
  
  Test the Billing Document Cancellation:
  
  After correcting the document category, try to create the cancellation billing document again.
  
  
  
  
  Additional Information:
  
  Document Category "X" is specifically used for cancellation billing documents.
  The error ensures that only billing document types configured for cancellation can be used to cancel billing documents.
  This is important for correct document flow and accounting integration.
  If you are unsure which billing document type to use for cancellation, check your organization's billing document type configuration or consult with your SAP SD functional consultant.
  
  
  Summary Table:
  
  
  
  Parameter
  Description
  Example Value
  
  
  
  
  &1
  Billing document type used
  RE (Invoice)
  
  
  &2
  Expected document category for cancellation
  X (Cancellation)
  
  
  
  
  If you need further help, please provide:
  
  The billing document type you are trying to use.
  The current document category assigned to it.
  The business process you are trying to execute.
  
  
  References:
  
  SAP Help Portal: Billing Document Types and Document Categories
  SAP Note related to billing document type configuration
  SAP SD Configuration Guide
  
  
  Let me know if you want me to guide you through the exact steps in the system!