How To Fix VF_DRAFT201 - A Snapshot out of the Draft Document &1 cannot be created

SAP Error Message - Details

• Message type: E = Error

• Message class: VF_DRAFT - Fehlermeldungen zu Draft Billing Documents

• Message number: 201

• Message text: A Snapshot out of the Draft Document &1 cannot be created

Self-Explanatory Message

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• What is the cause and solution for SAP error message VF_DRAFT201 - A Snapshot out of the Draft Document &1 cannot be created ?

  Certainly! Here's a detailed explanation for the SAP error message VF_DRAFT201: "A Snapshot out of the Draft Document &1 cannot be created":
  
  Error Message
  VF_DRAFT201
  
  Text: A Snapshot out of the Draft Document &1 cannot be created.
  
  Cause
  This error occurs when SAP tries to create a billing document snapshot (a static copy of the billing document data) from a draft billing document, but the system does not allow creating snapshots from draft documents.
  In SAP SD (Sales and Distribution), draft billing documents are temporary documents that are not finalized. Snapshots are typically created for finalized billing documents to preserve the state of the document at a certain point in time.
  The system restricts snapshot creation for draft documents because:
  
  Draft documents are incomplete or temporary.
  Snapshots are meant to capture finalized data for reporting, archiving, or further processing.
  The billing document status is not yet suitable for snapshot creation.
  
  
  When does this happen?
  
  When you try to create a snapshot for a billing document that is still in draft status.
  Possibly during billing document processing or when running custom programs or enhancements that attempt to create snapshots prematurely.
  Could also happen if a user manually tries to create a snapshot for a draft document.
  
  
  Solution
  
  
  Check the Billing Document Status:
  
  Verify if the billing document number (&1) is indeed a draft document.
  Use transaction VF03 to display the billing document and check its status.
  
  
  
  Complete the Billing Document:
  
  Finalize the draft billing document by completing the billing process.
  Once the billing document is finalized (not in draft), the system will allow snapshot creation.
  
  
  
  Avoid Snapshot Creation for Drafts:
  
  Review any custom code, user exits, or enhancements that might be trying to create snapshots for draft documents.
  Modify the logic to ensure snapshots are only created for finalized billing documents.
  
  
  
  Check Configuration:
  
  Although this is standard behavior, verify if any custom settings or user exits are influencing snapshot creation.
  Standard SAP does not allow snapshots for draft documents, so configuration changes are generally not recommended.
  
  
  
  
  Additional Information
  
  
  Billing Document Status:
  
  Draft documents have a status indicating they are incomplete.
  Finalized billing documents have a status that allows further processing like snapshot creation, accounting, and archiving.
  
  
  
  Snapshots in Billing:
  
  Snapshots are used to capture the billing document data at a point in time.
  Useful for reporting, auditing, and archiving purposes.
  
  
  
  Related Transactions:
  
  VF01 - Create Billing Document
  VF02 - Change Billing Document
  VF03 - Display Billing Document
  
  
  
  SAP Notes / KBAs:
  
  Check SAP Notes related to billing document processing and snapshot creation if the problem persists.
  Sometimes, OSS notes provide patches or workarounds for specific scenarios.
  
  
  
  
  Summary
  
  
  
  Aspect
  Details
  
  
  
  
  Cause
  Attempt to create a snapshot from a draft (incomplete) billing document.
  
  
  Effect
  System throws error VF_DRAFT201 and does not create the snapshot.
  
  
  Solution
  Finalize the billing document before snapshot creation; adjust custom code if needed.
  
  
  Related Info
  Snapshots are only allowed for finalized billing documents; draft documents are temporary.
  
  
  
  
  If you need help with a specific scenario or custom code related to this error, please provide more details!