How To Fix VF258 - Document &1 is not an external billing document request.

SAP Error Message - Details

• Message type: E = Error

• Message class: VF - Billing

• Message number: 258

• Message text: Document &1 is not an external billing document request.

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message VF258 - Document &1 is not an external billing document request. ?

  The SAP error message VF258, which states "Document &1 is not an external billing document request," typically occurs in the context of billing document processing in SAP. This error indicates that the system is unable to find or recognize the specified document as a valid external billing document request.
  Causes:
  
  Incorrect Document Type: The document you are trying to process may not be of the correct type that is expected for external billing.
  Document Status: The document may not be in a status that allows it to be processed as an external billing document.
  Configuration Issues: There may be configuration settings in the SAP system that are not set up correctly for external billing documents.
  Missing or Incorrect Data: Required fields or data may be missing or incorrect in the document.
  Authorization Issues: The user may not have the necessary authorizations to process the document.
  
  Solutions:
  
  Check Document Type: Verify that the document type you are trying to process is indeed an external billing document request. You can do this by checking the document type configuration in the SAP system.
  Review Document Status: Ensure that the document is in the correct status for processing. If it is in a status that does not allow billing, you may need to change its status or take appropriate actions to enable billing.
  Configuration Review: Check the configuration settings for billing documents in the SAP system. This includes reviewing the settings in transaction codes like VOTXN (for billing types) and ensuring that the external billing document request is properly configured.
  Data Validation: Review the document for any missing or incorrect data. Ensure that all required fields are filled out correctly.
  Authorization Check: Ensure that the user has the necessary authorizations to process the billing document. You may need to consult with your SAP security team to verify this.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as VF01 (Create Billing Document), VF02 (Change Billing Document), and VF03 (Display Billing Document) to manage billing documents.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional troubleshooting steps.
  Documentation: Review SAP documentation related to billing processes and external billing document requests for more detailed information on configuration and processing.
  
  If the issue persists after checking the above points, it may be beneficial to consult with your SAP support team or refer to SAP community forums for further assistance.