How To Fix VCH_HL_GRP_EXTERNAL002 - Change number and validity period should be empty.

SAP Error Message - Details

• Message type: E = Error

• Message class: VCH_HL_GRP_EXTERNAL - Message Class for Package VCH_HL_GRP_EXTERNAL

• Message number: 002

• Message text: Change number and validity period should be empty.

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message VCH_HL_GRP_EXTERNAL002 - Change number and validity period should be empty. ?

  The SAP error message VCH_HL_GRP_EXTERNAL002 indicates that there is an issue with the change number and validity period fields in a transaction or process related to handling external groups or change management. This error typically arises when the system expects these fields to be empty, but they contain values.
  Cause:
  
  Incorrect Data Entry: The change number and validity period fields may have been filled in when they should not have been.
  Configuration Issues: There may be a configuration setting in the system that is causing these fields to be populated incorrectly.
  Business Process Misalignment: The business process being executed may not align with the expected input for the transaction, leading to this error.
  
  Solution:
  
  Clear the Fields: If you are manually entering data, ensure that the change number and validity period fields are left empty when required. 
  Review Configuration: Check the configuration settings related to the transaction or process to ensure that they are set up correctly. This may involve consulting with your SAP Basis or configuration team.
  Check Business Process: Review the business process to ensure that it aligns with the requirements of the transaction. If the process has changed, update the relevant documentation and training for users.
  Consult Documentation: Refer to SAP documentation or help resources for specific guidance on the transaction you are working with. This may provide insights into why these fields should be empty.
  Debugging: If the issue persists, consider debugging the transaction to identify where the values are being populated and why they are not being cleared as expected.
  
  Related Information:
  
  Transaction Codes: Identify the specific transaction code that is generating this error to narrow down the context.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  User Roles and Authorizations: Ensure that the user roles and authorizations are correctly set up, as sometimes permissions can affect how fields are populated.
  Testing: After making changes, conduct thorough testing to ensure that the issue is resolved and that no new issues arise.
  
  If the problem continues after trying these solutions, it may be beneficial to reach out to SAP support or your internal SAP support team for further assistance.