How To Fix VB500 - The list is incomplete due to missing authorizations

SAP Error Message - Details

• Message type: E = Error

• Message class: VB - Sales Documents: Logical Databases and Views

• Message number: 500

• Message text: The list is incomplete due to missing authorizations

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message VB500 - The list is incomplete due to missing authorizations ?

  The SAP error message VB500, which states "The list is incomplete due to missing authorizations," typically occurs when a user attempts to access a report or transaction in SAP but lacks the necessary authorizations to view all the data or perform certain actions. This can happen in various modules, including Sales and Distribution (SD), where users may need specific permissions to see certain sales documents, customer data, or other related information.
  Cause:
  
  
  Missing Authorizations: The primary cause of this error is that the user does not have the required authorizations assigned to their user profile. This could be due to:
  
  Role assignments not including the necessary authorizations.
  Changes in the authorization roles that have not been updated for the user.
  The user being assigned to a role that restricts access to certain data.
  
  
  
  Authorization Objects: The error may also be related to specific authorization objects that control access to certain transactions or data. If the user lacks the necessary authorizations for these objects, they will encounter this error.
  
  
  Solution:
  
  
  Check User Authorizations:
  
  Use transaction code SU53 immediately after encountering the error. This transaction will show you the last authorization check that failed, helping you identify which specific authorization is missing.
  Review the user’s roles and authorizations using transaction code SU01 (User Maintenance) or PFCG (Role Maintenance).
  
  
  
  Role Adjustment:
  
  If you have the necessary permissions, you can adjust the user’s roles in PFCG to include the missing authorizations.
  If you do not have the necessary permissions, contact your SAP security administrator or the person responsible for user management in your organization to request the required authorizations.
  
  
  
  Testing:
  
  After adjustments are made, have the user log out and log back in to ensure that the new authorizations take effect.
  Re-run the transaction or report to verify that the error has been resolved.
  
  
  
  Related Information:
  
  
  Authorization Objects: Familiarize yourself with the relevant authorization objects that may be involved in the transaction or report you are trying to access. Common objects in SD include V_VBAK_VKO (Sales Document: Authorization for Sales Organization) and V_VBAK_AAT (Sales Document: Authorization for Activity Type).
  
  
  Documentation: Review SAP documentation or your organization’s internal documentation regarding user roles and authorizations to understand the structure and requirements.
  
  
  SAP Notes: Check for any relevant SAP Notes that may address specific issues related to authorizations and the VB500 error.
  
  
  Training: If you frequently encounter authorization issues, consider training on SAP security and authorizations to better understand how to manage and troubleshoot these issues.
  
  
  By following these steps, you should be able to identify and resolve the cause of the VB500 error in SAP.