How To Fix USMD_GOV_TOOLS002 - There is already an entry with the same key information

SAP Error Message - Details

• Message type: E = Error

• Message class: USMD_GOV_TOOLS - Cross Governance API messages

• Message number: 002

• Message text: There is already an entry with the same key information

What causes this issue?

You have maintained an additional record in a list using a key that
already exists.

System Response

The new record is invalid. You cannot create a new record and use the
key of an existing record multiple times. The system does not accept the
new record.

How to fix this error?

Change the key for the new record. Alternatively, you can delete the
newly created record. <ZH>Do not delete the already existing record.</>

Please check the &v1& list and the newly created record with key &v2&
&v3& &v4&.
Change the key for the new record. Alternatively, you can delete the
newly created record. <ZH>Do not delete the already existing record.</>

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message USMD_GOV_TOOLS002 - There is already an entry with the same key information ?

  The SAP error message USMD_GOV_TOOLS002 indicates that there is an attempt to create or modify an entry in the system that conflicts with an existing entry due to duplicate key information. This typically occurs in the context of data management or governance processes, particularly when working with master data.
  Cause:
  
  Duplicate Entries: The most common cause of this error is that the system is trying to create a new entry that has the same key (e.g., ID, code, or unique identifier) as an existing entry in the database.
  Data Migration Issues: If data is being migrated from another system or imported in bulk, it may contain duplicates that violate the uniqueness constraints of the target system.
  Concurrent Processing: If multiple users or processes are trying to create or modify the same entry simultaneously, it can lead to conflicts.
  
  Solution:
  
  Check Existing Entries: Review the existing entries in the relevant table or data structure to identify the duplicate key. You can use transaction codes like SE11 (Data Dictionary) or SE16 (Data Browser) to inspect the data.
  Modify the Key: If you are trying to create a new entry, ensure that the key information is unique. Modify the key values to avoid duplication.
  Data Cleanup: If duplicates are found in the system, you may need to clean up the data by removing or merging duplicate entries, depending on your business requirements.
  Error Handling in Data Migration: If this error occurs during data migration, ensure that your migration scripts or tools include checks for existing entries before attempting to create new ones.
  Locking Mechanisms: Implement locking mechanisms to prevent concurrent processes from attempting to create or modify the same entry simultaneously.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SE11, SE16, and SE80 for data inspection and debugging.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP frequently updates its knowledge base with solutions for common problems.
  Documentation: Review SAP documentation related to the specific module or functionality you are working with, as it may provide additional context or troubleshooting steps.
  Support: If the issue persists and you cannot resolve it, consider reaching out to SAP support or your internal SAP team for further assistance.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.