How To Fix UPS198 - Status &1 is assigned internally and cannot be set externally

SAP Error Message - Details

• Message type: E = Error

• Message class: UPS - ALE Distribution Packet

• Message number: 198

• Message text: Status &1 is assigned internally and cannot be set externally

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

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Smart SAP Assistant

• What is the cause and solution for SAP error message UPS198 - Status &1 is assigned internally and cannot be set externally ?

  The SAP error message UPS198, which states "Status &1 is assigned internally and cannot be set externally," typically occurs in the context of workflow or process management within SAP systems. This error indicates that the status you are trying to assign to a particular object (such as a document, task, or workflow) is controlled internally by the system and cannot be modified or set by the user or through external means.
  Cause:
  
  Internal Status Assignment: The status you are trying to set is predefined by the system for specific processes or workflows. This means that the status is managed by the system based on certain conditions or events, and users are not allowed to change it manually.
  Workflow Configuration: The workflow or process configuration may have specific rules that restrict the modification of certain statuses.
  Authorization Issues: In some cases, the user may not have the necessary authorizations to change the status, although this is less likely to trigger this specific error message.
  
  Solution:
  
  Check Status Configuration: Review the configuration of the workflow or process to understand which statuses are allowed to be set externally. You may need to consult with your SAP administrator or a functional consultant to get insights into the status management.
  Use Allowed Statuses: Ensure that you are trying to set a status that is permitted for external assignment. Refer to the documentation or configuration settings to find out which statuses can be set by users.
  Review Workflow Logic: If you have access to the workflow design, check the logic to see if there are conditions that lead to the internal assignment of the status. Adjustments may be needed in the workflow design if the current behavior is not desired.
  Consult Documentation: Look into SAP documentation or help resources related to the specific module or process you are working with. This can provide insights into the expected behavior and any constraints on status changes.
  Contact Support: If you are unable to resolve the issue through the above steps, consider reaching out to SAP support or your internal IT support team for further assistance.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that might address this specific error or provide additional context.
  Transaction Codes: Familiarize yourself with transaction codes related to the workflow or process you are working with, as they may provide additional insights or tools for troubleshooting.
  User Authorizations: Review user roles and authorizations to ensure that the user has the necessary permissions to perform the actions they are attempting.
  
  By following these steps, you should be able to identify the cause of the UPS198 error and take appropriate action to resolve it.