How To Fix UJB_EXCEPTION756 - BPF: Archive failed; template &1 has active instances

SAP Error Message - Details

• Message type: E = Error

• Message class: UJB_EXCEPTION - BPC: BPF Message Class

• Message number: 756

• Message text: BPF: Archive failed; template &1 has active instances

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message UJB_EXCEPTION756 - BPF: Archive failed; template &1 has active instances ?

  The SAP error message UJB_EXCEPTION756 indicates that an archive operation has failed because the specified template (denoted as &1) has active instances. This typically occurs in the context of Business Process Framework (BPF) or Business Process Management (BPM) within SAP, where certain processes or templates cannot be archived if they are still in use.
  Cause:
  The primary cause of this error is that the template you are trying to archive has one or more active instances. An active instance refers to a running or pending process that is based on the specified template. Archiving is not allowed until all instances associated with that template are completed or terminated.
  Solution:
  To resolve this error, you can follow these steps:
  
  
  Identify Active Instances:
  
  Use transaction codes like SWI1 (Work Item Selection) or SWI2_FREQ (Work Item Selection for Frequency) to find active instances related to the template.
  You can also check the BPF or BPM monitoring tools to see which instances are currently active.
  
  
  
  Complete or Terminate Instances:
  
  If the active instances are still in progress, you may need to wait for them to complete.
  If they are stuck or no longer needed, you can terminate them. This can usually be done through the workflow management tools in SAP.
  
  
  
  Retry Archiving:
  
  Once all active instances are completed or terminated, you can attempt the archiving operation again.
  
  
  
  Check for Dependencies:
  
  Ensure that there are no other dependencies or related processes that might be preventing the archiving of the template.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or notes related to archiving processes for any specific guidelines or additional troubleshooting steps.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes for monitoring and managing workflows, such as SWI1, SWI2, SWI6, and SWI5.
  SAP Notes: Check SAP Notes for any known issues or patches related to archiving and BPF processes.
  System Logs: Review system logs for any additional error messages or warnings that might provide more context about the issue.
  
  If the problem persists after following these steps, consider reaching out to your SAP support team or consulting with SAP's support resources for further assistance.