How To Fix UDM_MSG502 - Status &1 is assigned to system status &2 but it should be &3 or &4

SAP Error Message - Details

• Message type: E = Error

• Message class: UDM_MSG - FSCM-DM: Messages

• Message number: 502

• Message text: Status &1 is assigned to system status &2 but it should be &3 or &4

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message UDM_MSG502 - Status &1 is assigned to system status &2 but it should be &3 or &4 ?

  The SAP error message UDM_MSG502 indicates a status inconsistency in the system. Specifically, it means that a certain status (Status &1) is assigned to a system status (Status &2), but it should actually be one of the expected statuses (&3 or &4). This error typically arises in the context of SAP's contract management or similar modules where status management is crucial.
  Cause:
  
  Incorrect Status Assignment: The primary cause of this error is that the system status assigned to a document or object does not match the expected statuses defined in the configuration or business logic.
  Configuration Issues: There may be a misconfiguration in the status management settings, leading to incorrect status transitions or assignments.
  Data Integrity Issues: There could be data integrity issues where the status of an object has not been updated correctly due to a failed process or transaction.
  
  Solution:
  
  Check Status Configuration: Review the configuration settings for the status management in the relevant module (e.g., contract management). Ensure that the statuses are correctly defined and that the allowed transitions between statuses are set up properly.
  Review Business Logic: If there are custom developments or enhancements, check the business logic that determines status assignments. Ensure that it aligns with the expected statuses.
  Correct the Status: If you have access to the relevant transaction or object, manually correct the status to one of the expected values (&3 or &4) as indicated in the error message.
  Data Consistency Check: Run any available data consistency checks or reports to identify and resolve any discrepancies in the status assignments across the system.
  Consult Documentation: Refer to SAP documentation or notes related to the specific module you are working with for any known issues or additional guidance.
  
  Related Information:
  
  Transaction Codes: Depending on the module, you may need to use specific transaction codes to check or change statuses (e.g., ME22N for purchase orders, VA02 for sales orders).
  SAP Notes: Check SAP Notes for any patches or updates that may address this issue.
  Support: If the issue persists, consider reaching out to SAP support or your internal SAP support team for further assistance.
  
  By following these steps, you should be able to identify the root cause of the UDM_MSG502 error and implement a solution to resolve it.