How To Fix UCS0325 - Document &1 cannot be reversed or inverted

SAP Error Message - Details

• Message type: E = Error

• Message class: UCS0 - Messages for Status Management

• Message number: 325

• Message text: Document &1 cannot be reversed or inverted

What causes this issue?

The document with document number &V1& was posted with document type
&V2&. In the reversal period or inversion period, the system cannot
determine a task in the consolidation monitor to which the document type
&V2& would be assigned.

System Response

If the system cannot find a task for the document type, the system does
<ZH>not</> perform the reversal or inversion for the document in the
following cases:
You have (when status management is active) selected the <LS>Update Task
Status</> indicator on the selection screen.
Or the document type is linked to a workflow.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message UCS0325 - Document &1 cannot be reversed or inverted ?

  The SAP error message UCS0325, which states "Document &1 cannot be reversed or inverted," typically occurs in the context of financial document processing, particularly when dealing with document reversals or adjustments in SAP's Financial Accounting (FI) module. Here’s a breakdown of the potential causes, solutions, and related information for this error:
  Causes:
  
  Document Status: The document you are trying to reverse may be in a status that does not allow for reversal. For example, it might be already cleared or settled.
  Posting Period: The document may belong to a closed posting period. SAP restricts reversals in closed periods to maintain data integrity.
  Document Type Restrictions: Certain document types may not allow reversals or inversions based on configuration settings.
  Dependencies on Other Documents: The document may have dependencies on other documents (e.g., invoices, payments) that prevent it from being reversed.
  Authorization Issues: The user may not have the necessary authorizations to perform a reversal on the document.
  
  Solutions:
  
  Check Document Status: Verify the status of the document. If it is cleared or settled, you may need to reverse the clearing or settlement first.
  Open Posting Period: Ensure that the posting period for the document is open. If it is closed, you may need to open the period temporarily (if allowed by your organization’s policies) or use a different approach to correct the entries.
  Review Document Type: Check the configuration of the document type in the system to see if it allows for reversals. If not, consult with your SAP administrator to understand the restrictions.
  Check Dependencies: Investigate if there are any dependent documents that need to be addressed before the reversal can be processed.
  Authorization Check: Ensure that you have the necessary permissions to perform the reversal. If not, contact your SAP security administrator to obtain the required access.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as FB08 (Reverse Document) or FBRA (Reset Cleared Items) that are used for document reversal.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP frequently updates its knowledge base with solutions for common problems.
  Documentation: Review SAP documentation or help files related to document management and reversal processes for additional guidance.
  Consult with SAP Support: If the issue persists and you cannot identify the cause, consider reaching out to SAP support for assistance.
  
  By following these steps, you should be able to diagnose and resolve the UCS0325 error in SAP.