How To Fix >U232 - Reconciliation key &1 not checked; documents already archived

SAP Error Message - Details

• Message type: E = Error

• Message class: >U -

• Message number: 232

• Message text: Reconciliation key &1 not checked; documents already archived

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message >U232 - Reconciliation key &1 not checked; documents already archived ?

  The SAP error message U232 indicates that a reconciliation key (such as a customer or vendor account) has not been checked because the associated documents have already been archived. This typically occurs in the context of financial accounting and reconciliation processes.
  Cause:
  
  Archiving of Documents: The primary cause of this error is that the financial documents related to the reconciliation key have been archived. When documents are archived, they are no longer available in the active database, which can prevent certain checks or processes from being completed.
  Reconciliation Process: The reconciliation process may require access to the original documents to verify balances or transactions. If these documents are archived, the system cannot perform the necessary checks.
  
  Solution:
  
  Unarchive Documents: If you need to perform the reconciliation, you may need to unarchive the relevant documents. This can typically be done through the SAP Archive Management tools, but it may require appropriate authorizations.
  Check Archive Settings: Review the archiving settings to ensure that documents are not archived prematurely. You may want to adjust the retention periods or archiving criteria.
  Use Alternative Reports: If unarchiving is not feasible, consider using alternative reports or tools that can provide the necessary information without requiring access to the archived documents.
  Consult Documentation: Refer to SAP documentation or consult with your SAP Basis or functional team for specific procedures related to your system's archiving and reconciliation processes.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SARA (Archive Administration) for managing archived data.
  Authorization: Ensure that you have the necessary authorizations to access archived documents or to perform unarchiving.
  SAP Notes: Check for any SAP Notes related to this error message for additional guidance or patches that may address the issue.
  System Configuration: Review the configuration settings for document archiving in your SAP system to ensure they align with your business processes.
  
  If the issue persists after trying the above solutions, it may be beneficial to engage with SAP support or your internal IT team for further assistance.