How To Fix >U162 - Error in file: Data record type 5 must follow G/L item (line &1)

SAP Error Message - Details

• Message type: E = Error

• Message class: >U -

• Message number: 162

• Message text: Error in file: Data record type 5 must follow G/L item (line &1)

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message >U162 - Error in file: Data record type 5 must follow G/L item (line &1) ?

  The SAP error message U162 indicates that there is an issue with the structure of the data being processed, specifically related to the sequence of records in a file upload or data import process. The error message "Data record type 5 must follow G/L item (line &1)" suggests that the system expects a specific order of records, and the record type 5 (which typically represents a specific type of data, such as a line item) is not in the expected position following a General Ledger (G/L) item.
  Cause:
  
  Incorrect File Structure: The file being uploaded may not adhere to the required structure or sequence defined by SAP. For example, a G/L item record (usually a record type 1 or 2) must precede the data record type 5.
  Missing Records: There may be missing records that should have been included in the file, leading to a misalignment in the expected sequence.
  Data Entry Errors: There could be errors in the data entry process, such as incorrect formatting or misplaced records.
  
  Solution:
  
  Check File Structure: Review the structure of the file being uploaded. Ensure that the records are in the correct order as per SAP's requirements. The G/L item records should come before the data record type 5.
  Validate Data: Use a validation tool or process to check the data in the file for any inconsistencies or errors. Ensure that all required records are present and correctly formatted.
  Reformat the File: If the file structure is incorrect, reformat the file to ensure that it meets the required specifications. This may involve rearranging records or adding missing entries.
  Consult Documentation: Refer to SAP documentation or guidelines for the specific data import process you are using. This can provide insights into the required record types and their order.
  Test with Sample Data: If possible, test the upload process with a smaller set of sample data that adheres to the correct structure to ensure that the process works as expected.
  
  Related Information:
  
  SAP Documentation: Check SAP Help Portal or relevant documentation for details on the specific data import process you are using (e.g., LSMW, BAPIs, IDocs).
  Transaction Codes: Familiarize yourself with transaction codes related to data uploads, such as LSMW (Legacy System Migration Workbench) or others relevant to your specific scenario.
  Error Logs: Review any error logs or messages generated during the upload process for additional context on the issue.
  
  By following these steps, you should be able to identify and resolve the cause of the U162 error in SAP.