How To Fix THMHR_ADMIN628 - Change reason is not defined

SAP Error Message - Details

• Message type: E = Error

• Message class: THMHR_ADMIN - Messages for managing hedge relationships

• Message number: 628

• Message text: Change reason is not defined

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message THMHR_ADMIN628 - Change reason is not defined ?

  The SAP error message THMHR_ADMIN628: Change reason is not defined typically occurs in the context of Human Resources (HR) management, particularly when dealing with employee data changes. This error indicates that a required change reason for a specific action (like a personnel action or infotype change) has not been defined in the system.
  Cause:
  
  Missing Configuration: The change reason for the specific action you are trying to perform has not been configured in the system.
  Incorrect Action Type: The action type you are trying to execute may not have a corresponding change reason defined.
  Authorization Issues: Sometimes, the user may not have the necessary authorizations to view or use certain change reasons.
  
  Solution:
  
  
  Define Change Reasons:
  
  Go to the SAP Customizing Implementation Guide (IMG).
  Navigate to Personnel Management > Personnel Administration > Customizing Procedures > Define Change Reasons.
  Here, you can define the necessary change reasons for the relevant actions.
  
  
  
  Check Action Configuration:
  
  Ensure that the action type you are using is correctly configured to allow for the change reasons you want to use.
  You can check this in the same IMG path under Define Actions.
  
  
  
  Review User Authorizations:
  
  Ensure that the user has the necessary authorizations to access and use the defined change reasons.
  This can be checked in the user roles and profiles assigned to the user.
  
  
  
  Testing:
  
  After making the necessary changes, test the action again to ensure that the error no longer appears.
  
  
  
  Related Information:
  
  Documentation: Refer to SAP Help documentation for detailed steps on configuring change reasons and actions in HR.
  Transaction Codes: You may use transaction codes like PA30 (Maintain HR Master Data) to test changes and see if the error persists.
  Support: If the issue continues after following the above steps, consider reaching out to your SAP support team or consulting the SAP Community for further assistance.
  
  By following these steps, you should be able to resolve the error THMHR_ADMIN628 and successfully define and use change reasons in your SAP HR processes.