How To Fix TD625 - Caution: Text &1, ID &2 used by multiple applications

SAP Error Message - Details

• Message type: E = Error

• Message class: TD - SAPscript: Text editor, composer, forms, styles and fonts

• Message number: 625

• Message text: Caution: Text &1, ID &2 used by multiple applications

What causes this issue?

The standard text &V1&, text ID &V2&, is used by several applications.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Cross-company data is stored in this text. You should be aware that
changes to the text affect other applications.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message TD625 - Caution: Text &1, ID &2 used by multiple applications ?

  The SAP error message TD625, which states "Caution: Text &1, ID &2 used by multiple applications," typically indicates that a text object (like a short text or long text) is being used in multiple applications or contexts within the SAP system. This can lead to confusion or unintended consequences if the text is modified in one application but not in others.
  Cause:
  
  Shared Text Objects: The text object identified by the ID is shared across multiple applications. This means that any changes made to this text will affect all applications that use it.
  Inconsistent Usage: Different applications may have different requirements for the same text, leading to potential inconsistencies if the text is modified.
  Development or Configuration Issues: Sometimes, this can arise from improper configuration or development practices where texts are not properly scoped to specific applications.
  
  Solution:
  
  Review Text Usage: Check where the text object is being used across different applications. This can be done by using transaction codes like SE11 (Data Dictionary) or SE78 (SAPScript Forms).
  Create Application-Specific Texts: If the text needs to be different for different applications, consider creating application-specific texts instead of using a shared text object.
  Documentation: Ensure that the usage of shared texts is well documented so that future changes can be made with an understanding of the impact on all applications.
  Consult with Development Team: If you are unsure about the implications of changing the text, consult with your development team or SAP Basis team to understand the best approach.
  Testing: After making any changes, thoroughly test the applications that use the text to ensure that they function as expected.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with transaction codes like SE11 (Data Dictionary), SE78 (SAPscript Forms), and SE80 (Object Navigator) to analyze and manage text objects.
  SAP Notes: Check SAP Notes for any known issues or recommendations related to this error message.
  Documentation: Review SAP documentation regarding text management and best practices for handling shared text objects.
  
  By following these steps, you can address the TD625 error and ensure that text objects are managed effectively within your SAP environment.