How To Fix SWR121 - The workflow & cannot be started using the XML log (ID=&)

SAP Error Message - Details

• Message type: E = Error

• Message class: SWR - Business Workflow: WAPI Interfaces

• Message number: 121

• Message text: The workflow & cannot be started using the XML log (ID=&)

What causes this issue?

Workflow &V1& is to be started using an XML document. The XML document
is created in accordance with the transfer format ID &V2&.
Transfer formats for XML documents are predefined in the basic data of
the workflow on the <ZK>WebFlow</> tab page, with which the workflow
can be started. These entries do not agree with the current transfer
format.

System Response

The workflow is not started.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message SWR121 - The workflow & cannot be started using the XML log (ID=&) ?

  The SAP error message SWR121 indicates that a workflow cannot be started due to an issue that is logged in the XML log. This error typically occurs in the context of SAP Business Workflow when there is a problem with the workflow definition or the environment in which the workflow is being executed.
  Causes of SWR121 Error
  
  
  Workflow Definition Issues: The workflow definition may be incomplete, incorrect, or not activated. This can include missing steps, incorrect event bindings, or other configuration issues.
  
  
  Authorization Problems: The user attempting to start the workflow may not have the necessary authorizations to execute the workflow.
  
  
  Missing or Incorrect Data: The workflow may require specific data or parameters that are not being provided or are incorrect.
  
  
  System Configuration Issues: There may be issues with the system configuration, such as missing or incorrect settings in the workflow environment.
  
  
  Technical Errors: There could be underlying technical issues, such as problems with the workflow runtime environment or database connectivity.
  
  
  Solutions to SWR121 Error
  
  
  Check Workflow Definition:
  
  Go to the workflow definition in transaction SWDD (Workflow Builder) and ensure that it is correctly defined and activated.
  Verify that all necessary steps and events are properly configured.
  
  
  
  Review XML Log:
  
  Analyze the XML log associated with the error message. This log can provide detailed information about what went wrong during the workflow initiation.
  Look for specific error messages or codes that can guide you to the root cause.
  
  
  
  Check Authorizations:
  
  Ensure that the user has the necessary authorizations to start the workflow. You can check this in transaction SU53 (Authorization Check) after the error occurs.
  
  
  
  Validate Input Data:
  
  Ensure that all required input data for the workflow is being provided and is correct. This includes checking any parameters or context data that the workflow relies on.
  
  
  
  System Configuration:
  
  Review the system configuration related to workflows. This includes checking settings in transaction SWU3 (Automatic Workflow Customizing) to ensure that the workflow environment is properly set up.
  
  
  
  Consult SAP Notes:
  
  Check the SAP Support Portal for any relevant SAP Notes that may address this specific error or provide additional troubleshooting steps.
  
  
  
  Debugging:
  
  If the issue persists, consider debugging the workflow to identify where the failure occurs. This can be done using transaction SWI1 (Work Item Selection) to trace the workflow execution.
  
  
  
  Related Information
  
  
  Transaction Codes:
  
  SWDD: Workflow Builder
  SWU3: Automatic Workflow Customizing
  SWI1: Work Item Selection
  SU53: Authorization Check
  
  
  
  SAP Documentation: Refer to the official SAP documentation for workflows for more detailed information on workflow configuration and troubleshooting.
  
  
  SAP Community: Engage with the SAP Community forums for insights from other users who may have encountered similar issues.
  
  
  By following these steps, you should be able to diagnose and resolve the SWR121 error in your SAP system.