How To Fix SWF_SDM012 - &1 entries marked as deleted and therefore not migrated.

SAP Error Message - Details

• Message type: E = Error

• Message class: SWF_SDM - Workflow: Silent Data Migration Messages

• Message number: 012

• Message text: &1 entries marked as deleted and therefore not migrated.

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

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Smart SAP Assistant

• What is the cause and solution for SAP error message SWF_SDM012 - &1 entries marked as deleted and therefore not migrated. ?

  The SAP error message SWF_SDM012 indicates that there are entries in the workflow that are marked as deleted and, as a result, cannot be migrated. This typically occurs during the migration of workflow definitions or instances from one system to another, or during system upgrades.
  Cause:
  
  Deleted Workflow Instances: The error arises when there are workflow instances that have been marked as deleted in the database. These instances are no longer active and cannot be processed or migrated.
  Data Consistency Issues: There may be inconsistencies in the workflow data, possibly due to previous deletions or system inconsistencies.
  Configuration Issues: Incorrect configuration settings in the workflow management or migration settings can lead to this error.
  
  Solution:
  
  Check Deleted Entries: Use transaction code SWI1 (Work Item Selection) or SWI2_FREQ (Work Item Selection - Frequency) to check for any workflow instances that are marked as deleted. You can filter the results to identify the specific entries causing the issue.
  Clean Up Workflow Instances: If you find instances that are marked as deleted but still exist in the system, you may need to clean them up. This can involve:
  
  Deleting the entries manually if they are not needed.
  Archiving old workflow instances if applicable.
  
  
  Adjust Migration Settings: Review the migration settings to ensure that they are correctly configured to handle deleted entries. This may involve consulting SAP documentation or support for specific migration parameters.
  Consult SAP Notes: Check for any relevant SAP Notes that may address this specific error. SAP frequently releases notes that provide fixes or workarounds for known issues.
  System Cleanup: Perform a general cleanup of the workflow environment, ensuring that all obsolete or unnecessary entries are removed.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SWI1, SWI2, SWF_WORKFLOW, and SWF_XI for managing workflows.
  SAP Documentation: Refer to the official SAP Help Portal for detailed documentation on workflow management and migration processes.
  SAP Community: Engage with the SAP Community forums to see if other users have encountered similar issues and what solutions they have found.
  Support: If the issue persists, consider reaching out to SAP Support for assistance, especially if it involves complex migration scenarios.
  
  By following these steps, you should be able to resolve the SWF_SDM012 error and successfully migrate your workflow entries.