How To Fix SWF_PLOG002 - Function not possible on archived workitems

SAP Error Message - Details

• Message type: E = Error

• Message class: SWF_PLOG - Messages for the new process log

• Message number: 002

• Message text: Function not possible on archived workitems

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message SWF_PLOG002 - Function not possible on archived workitems ?

  The SAP error message SWF_PLOG002 indicates that a function cannot be performed on archived work items. This typically occurs in the context of SAP Business Workflow when you attempt to access or manipulate work items that have been archived, meaning they are no longer available in the active database but are stored in an archive for historical purposes.
  Cause:
  The primary cause of this error is that the work item you are trying to access has been archived. In SAP, archiving is a process used to remove data from the active database to improve performance and manage data volume. Once a work item is archived, it cannot be processed or modified using standard workflow functions.
  Solution:
  To resolve this issue, you can consider the following approaches:
  
  
  Check Work Item Status: Verify if the work item is indeed archived. You can do this by checking the archive settings and the status of the work item in the workflow log.
  
  
  Access Archived Data: If you need to access the details of the archived work item, you can use the SAP Archive Management tools. You may need to use transaction codes like SARA (Archive Administration) to view or retrieve archived work items.
  
  
  Reprocess Work Items: If the work item needs to be reprocessed, you may need to restore it from the archive. This typically requires administrative privileges and may involve specific procedures defined by your organization.
  
  
  Adjust Workflow Logic: If the error occurs frequently, consider reviewing the workflow logic to ensure that it does not attempt to access archived work items unnecessarily. This may involve adding checks to prevent operations on archived items.
  
  
  Consult Documentation: Refer to SAP documentation or support notes related to workflow and archiving for more detailed guidance on handling archived work items.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with transaction codes related to workflow and archiving, such as SWI1 (Work Item Selection), SWI2_FREQ (Work Item Selection with Frequency), and SARA (Archive Administration).
  SAP Notes: Check for any relevant SAP Notes that may provide additional insights or solutions for specific scenarios related to this error.
  Workflow Configuration: Review the configuration of your workflows to ensure they are designed to handle archived items appropriately.
  
  If the issue persists or if you require further assistance, consider reaching out to your SAP Basis or Workflow team for support, as they may have more specific insights into your system's configuration and archiving policies.