How To Fix SWF_ODS_CORE032 - User &1 has been already defined as a substitution for the same period

SAP Error Message - Details

• Message type: E = Error

• Message class: SWF_ODS_CORE - Messages for ODS runtime objects

• Message number: 032

• Message text: User &1 has been already defined as a substitution for the same period

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

What else can you do?

First, use our AnswerBot below to get a possible cause and solution (requires a premium subscription).

Also, review the in-depth Common Questions & Answers listed below; you could discover a solution there or be able to connect with others who have faced similar challenges.

You can also try searching the SAP support portal (support.sap.com) but you need a special user ID to access it. It is possible that an SAP support note exists that provides additional details about the mistake or even steps for fixing it.

Smart SAP Assistant

• What is the cause and solution for SAP error message SWF_ODS_CORE032 - User &1 has been already defined as a substitution for the same period ?

  The SAP error message SWF_ODS_CORE032 indicates that a user has already been defined as a substitution for the same period in the workflow substitution settings. This typically occurs in the context of SAP Business Workflow, where users can be substituted for others to handle tasks when the original user is unavailable.
  Cause:
  The error arises when:
  
  A user is trying to set up a substitution for a specific period, but there is already an existing substitution entry for that user during the same time frame.
  This can happen if the same user is being substituted multiple times for overlapping periods, or if there is a configuration error in the substitution settings.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Existing Substitutions:
  
  Go to the transaction code SWF_SUBST (or navigate through the SAP menu to the relevant substitution settings).
  Look for existing substitutions for the user in question and check the time periods defined.
  
  
  
  Modify or Delete Conflicting Substitution:
  
  If you find that there is an existing substitution for the same period, you can either:
  
  Modify the existing substitution to include the new user or change the time period.
  Delete the existing substitution if it is no longer needed.
  
  
  
  
  
  Create a New Substitution:
  
  After resolving any conflicts, you can create a new substitution entry for the user for the desired period.
  
  
  
  Check for Overlapping Periods:
  
  Ensure that the periods defined for substitutions do not overlap. Each user can only have one active substitution for a specific time frame.
  
  
  
  Consult Documentation:
  
  If you are unsure about the process, refer to the SAP Help documentation or consult with your SAP administrator for guidance on managing substitutions.
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  SWF_SUBST: Manage substitutions.
  SWI1: Work item overview, which can help you see if there are any pending work items for the user.
  
  
  
  User Roles and Authorizations:
  
  Ensure that the user has the necessary authorizations to create or modify substitutions.
  
  
  
  SAP Notes:
  
  Check for any relevant SAP Notes that might address specific issues or bugs related to substitution functionality.
  
  
  
  By following these steps, you should be able to resolve the SWF_ODS_CORE032 error and successfully manage user substitutions in SAP.