How To Fix SWF_GP_RUN008 - Role definition '&1' in process &2 (version &3) not found

SAP Error Message - Details

• Message type: E = Error

• Message class: SWF_GP_RUN - Guided Procedures Runtime

• Message number: 008

• Message text: Role definition '&1' in process &2 (version &3) not found

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

What else can you do?

First, use our AnswerBot below to get a possible cause and solution (requires a premium subscription).

Also, review the in-depth Common Questions & Answers listed below; you could discover a solution there or be able to connect with others who have faced similar challenges.

You can also try searching the SAP support portal (support.sap.com) but you need a special user ID to access it. It is possible that an SAP support note exists that provides additional details about the mistake or even steps for fixing it.

Smart SAP Assistant

• What is the cause and solution for SAP error message SWF_GP_RUN008 - Role definition '&1' in process &2 (version &3) not found ?

  The SAP error message SWF_GP_RUN008 indicates that a specific role definition is not found in the context of a workflow process. This error typically occurs when a workflow is trying to access a role that has not been defined or is not available in the system.
  Cause:
  
  Missing Role Definition: The role specified in the error message (&1) does not exist in the system for the specified process (&2) and version (&3).
  Incorrect Configuration: The workflow configuration may be incorrect, leading to the system looking for a role that has not been set up properly.
  Transport Issues: If the workflow was transported from one system to another, the role definition may not have been included in the transport request.
  Authorization Issues: The user executing the workflow may not have the necessary authorizations to access the role.
  
  Solution:
  
  
  Check Role Definition:
  
  Go to the transaction code PFCG (Role Maintenance) and verify if the role &1 exists.
  If it does not exist, you may need to create it or adjust the workflow to use a different role.
  
  
  
  Review Workflow Configuration:
  
  Use transaction code SWDD (Workflow Builder) to check the workflow definition for the process &2.
  Ensure that the role is correctly assigned and that there are no typos or misconfigurations.
  
  
  
  Transport Check:
  
  If the workflow was transported, check the transport request to ensure that all necessary objects, including roles, were included.
  If the role is missing, you may need to transport it separately.
  
  
  
  Authorization Check:
  
  Ensure that the user executing the workflow has the necessary authorizations to access the role.
  You can use transaction code SU53 to analyze authorization issues after the error occurs.
  
  
  
  System Consistency:
  
  If the role was recently deleted or modified, ensure that the changes are consistent across all relevant systems (development, quality, production).
  
  
  
  Related Information:
  
  Transaction Codes:
  
  PFCG: Role Maintenance
  SWDD: Workflow Builder
  SWI1: Work Item Selection
  SU53: Authorization Check
  
  
  Documentation: Refer to SAP Help documentation for workflows and role management for more detailed guidance on setting up and troubleshooting roles in workflows.
  SAP Notes: Check for any relevant SAP Notes that may address specific issues related to this error message.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.