How To Fix SWF_FLEX_IFS008 - Workflow instance with id '&1' has been permanently deleted.

SAP Error Message - Details

• Message type: E = Error

• Message class: SWF_FLEX_IFS - Public API Messages

• Message number: 008

• Message text: Workflow instance with id '&1' has been permanently deleted.

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

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Smart SAP Assistant

• What is the cause and solution for SAP error message SWF_FLEX_IFS008 - Workflow instance with id '&1' has been permanently deleted. ?

  The SAP error message SWF_FLEX_IFS008 indicates that a workflow instance with a specific ID has been permanently deleted. This message typically arises in the context of SAP Business Workflow, where workflows are used to automate business processes.
  Cause:
  
  Manual Deletion: The workflow instance may have been manually deleted by a user or administrator.
  System Cleanup: The system may have a cleanup job that automatically deletes old or completed workflow instances after a certain period.
  Error Handling: If a workflow instance encounters a critical error and is not recoverable, it may be deleted as part of error handling procedures.
  Configuration Settings: Certain configuration settings in the workflow management may lead to automatic deletion of instances under specific conditions.
  
  Solution:
  
  Check Workflow Logs: Review the workflow logs to understand why the instance was deleted. This can provide insights into whether it was a manual action or part of a system process.
  Recreate the Workflow Instance: If the workflow instance is critical, you may need to recreate it manually or trigger the workflow again, depending on the business process.
  Adjust Cleanup Settings: If the deletion is due to system cleanup settings, consider adjusting these settings to retain workflow instances for a longer period.
  Error Handling Review: If the deletion is related to error handling, review the error handling procedures in place to ensure that they are appropriate and do not lead to unnecessary deletions.
  Consult Documentation: Refer to SAP documentation or support for specific guidance related to your version of SAP and the workflow configuration.
  
  Related Information:
  
  Transaction Codes: You can use transaction codes like SWI1 (Work Item Selection) or SWI2_FREQ (Work Item Selection - Frequency) to monitor and manage workflow instances.
  Workflow Administration: Familiarize yourself with the workflow administration tools in SAP, such as SWF_ADMIN, to manage and monitor workflows effectively.
  SAP Notes: Check for any relevant SAP Notes that may address specific issues related to workflow instance deletion or provide patches and updates.
  
  If the issue persists or if you need further assistance, consider reaching out to SAP support or your internal SAP team for more tailored help.