How To Fix SWF_FLEX_DEF056 - Another predelivered workflow is already active

SAP Error Message - Details

• Message type: E = Error

• Message class: SWF_FLEX_DEF -

• Message number: 056

• Message text: Another predelivered workflow is already active

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message SWF_FLEX_DEF056 - Another predelivered workflow is already active ?

  The SAP error message SWF_FLEX_DEF056 indicates that another predelivered workflow is already active. This typically occurs when you attempt to start a workflow instance that is designed to be a single-instance workflow, meaning that only one instance of that workflow can be active at any given time.
  Cause:
  
  Single-instance Workflow: The workflow you are trying to start is defined as a single-instance workflow. This means that if an instance of this workflow is already running, you cannot start another instance until the first one has completed or terminated.
  Long-running Workflow: The existing workflow instance may be taking longer than expected to complete, which can lead to this error if you try to initiate the workflow again.
  Workflow Termination: The previous instance may not have been terminated properly, leading to it still being considered active.
  
  Solution:
  
  Check Active Workflows: Use transaction code SWI1 (Work Item Selection) or SWI2_FREQ (Work Item Overview) to check for any active instances of the workflow. You can filter by the workflow ID to find the specific instance.
  Complete or Terminate the Existing Workflow: If you find an active instance:
  
  If it is still processing, wait for it to complete.
  If it is stuck or needs to be terminated, you can manually terminate it using transaction code SWI1 or SWI2.
  
  
  Review Workflow Logic: If this error occurs frequently, review the workflow design to ensure that it is functioning as intended and that there are no logical errors causing it to hang.
  Adjust Workflow Settings: If appropriate, consider changing the workflow definition to allow multiple instances if the business process allows for it. This would involve modifying the workflow settings in the workflow builder (transaction SWDD).
  Consult Logs: Check the workflow logs for any errors or warnings that might indicate why the previous instance is still active. This can provide insights into any issues that need to be addressed.
  
  Related Information:
  
  Workflow Monitoring: Use transaction SWI1 or SWI2 to monitor and manage workflow instances.
  Workflow Builder: Use transaction SWDD to modify workflow definitions.
  SAP Notes: Check for any relevant SAP Notes that might address specific issues related to this error message or provide updates and patches.
  Documentation: Refer to SAP Help documentation for workflows to understand the configuration and management of workflows better.
  
  By following these steps, you should be able to resolve the SWF_FLEX_DEF056 error and manage your workflows effectively.