How To Fix SWF_FLEX_DEF018 - Missing authorization to de-/activate scenarios

SAP Error Message - Details

• Message type: E = Error

• Message class: SWF_FLEX_DEF -

• Message number: 018

• Message text: Missing authorization to de-/activate scenarios

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message SWF_FLEX_DEF018 - Missing authorization to de-/activate scenarios ?

  The SAP error message SWF_FLEX_DEF018 indicates that a user is attempting to activate or deactivate workflow scenarios but lacks the necessary authorizations to perform this action. This error typically arises in the context of SAP Business Workflow, where specific permissions are required to manage workflow scenarios.
  Cause:
  The primary cause of this error is insufficient authorization for the user trying to activate or deactivate workflow scenarios. This can happen if:
  
  The user does not have the required roles or authorizations assigned in their user profile.
  The authorization objects related to workflow management are not properly configured.
  
  Solution:
  To resolve the SWF_FLEX_DEF018 error, follow these steps:
  
  
  Check User Authorizations:
  
  Use transaction code SU53 immediately after encountering the error to see which authorization checks failed. This will provide insight into what specific authorizations are missing.
  
  
  
  Review Roles and Profiles:
  
  Ensure that the user has the appropriate roles assigned that include the necessary authorizations for workflow management. Common authorization objects related to workflows include:
  
  S_WFAR_OBJ (Workflow: Authorization for Workflow Scenarios)
  S_WFAR_ACT (Workflow: Authorization for Workflow Activities)
  
  
  You may need to consult with your SAP security team to verify and adjust the roles.
  
  
  
  Assign Missing Authorizations:
  
  If specific authorizations are missing, you can either:
  
  Modify the existing role to include the necessary authorizations.
  Create a new role that encompasses the required permissions and assign it to the user.
  
  
  
  
  
  Testing:
  
  After making changes to the user’s authorizations, have the user log out and log back in, then attempt to activate or deactivate the workflow scenario again to see if the issue is resolved.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or the SAP Help Portal for detailed information on workflow authorizations and best practices for managing them.
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  SWDD - Workflow Builder: To create and manage workflows.
  SWFVISU - Workflow Visualization: To visualize workflow scenarios.
  PFCG - Role Maintenance: To manage user roles and authorizations.
  
  
  
  SAP Notes:
  
  Check for any relevant SAP Notes that might address specific issues or provide additional guidance related to workflow authorizations.
  
  
  
  Support:
  
  If the issue persists after checking authorizations, consider reaching out to SAP support for further assistance.
  
  
  
  By following these steps, you should be able to resolve the SWF_FLEX_DEF018 error and successfully manage workflow scenarios in your SAP environment.