How To Fix SWF_FLEX_DEF012 - Authorization check for scenario activation causes exception

SAP Error Message - Details

• Message type: E = Error

• Message class: SWF_FLEX_DEF -

• Message number: 012

• Message text: Authorization check for scenario activation causes exception

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message SWF_FLEX_DEF012 - Authorization check for scenario activation causes exception ?

  The SAP error message SWF_FLEX_DEF012 typically indicates that there is an authorization issue when trying to activate a workflow scenario in SAP. This error can occur in the context of SAP Business Workflow or SAP Business Process Management (BPM) when the user does not have the necessary authorizations to perform the action.
  Cause:
  
  Missing Authorizations: The user attempting to activate the workflow scenario does not have the required authorizations in their user profile.
  Role Configuration: The roles assigned to the user may not include the necessary permissions for workflow management.
  Authorization Objects: Specific authorization objects related to workflow scenarios may not be properly assigned to the user or their roles.
  
  Solution:
  
  
  Check User Authorizations:
  
  Use transaction code SU53 immediately after the error occurs to see which authorization check failed. This will provide insight into what specific authorization is missing.
  Alternatively, you can use transaction SU01 to check the user’s roles and authorizations.
  
  
  
  Review Role Assignments:
  
  Ensure that the user has the appropriate roles assigned that include the necessary authorizations for workflow management.
  You may need to consult with your SAP security team to review and adjust the roles as needed.
  
  
  
  Adjust Authorization Objects:
  
  Identify the specific authorization objects that are required for activating workflow scenarios. Common authorization objects related to workflows include:
  
  S_WFAR_OBJ (Workflow: Authorization for Workflow Objects)
  S_WFAR_ACT (Workflow: Authorization for Workflow Activities)
  
  
  Ensure that the user has the necessary authorizations for these objects.
  
  
  
  Testing:
  
  After making changes to roles or authorizations, have the user log out and log back in, then attempt to activate the workflow scenario again to see if the issue is resolved.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help resources for more detailed information on workflow authorizations and best practices.
  
  
  
  Related Information:
  
  Transaction Codes:
  
  SWDD: Workflow Builder
  SWI1: Work Item Selection
  SWI2_FREQ: Work Item Selection for Recurrent Tasks
  
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  SAP Community: Engage with the SAP Community forums for additional insights and solutions from other users who may have encountered similar issues.
  
  If the problem persists after checking authorizations and roles, it may be necessary to involve your SAP Basis or security team for further investigation.