How To Fix SWB_TODO_CHECKS228 - Prohibited texts used

SAP Error Message - Details

• Message type: E = Error

• Message class: SWB_TODO_CHECKS - Error Messages for Tool During Todo Checks

• Message number: 228

• Message text: Prohibited texts used

INCLUDE BC_SEUC_CHK_TEXF OBJECT DSYS ID CHAP

Error message extract from SAP system. Copyright SAP SE.

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• What is the cause and solution for SAP error message SWB_TODO_CHECKS228 - Prohibited texts used ?

  The SAP error message SWB_TODO_CHECKS228, which states "Prohibited texts used," typically occurs in the context of workflow or business process management within SAP systems. This error indicates that certain texts or terms that are not allowed or are considered inappropriate have been used in a workflow or task.
  Cause:
  
  Prohibited Terms: The error is triggered when the workflow contains texts that are defined as prohibited in the system settings. This could include offensive language, company policy violations, or terms that are not compliant with regulatory standards.
  Configuration Settings: The system may have specific configurations that define which texts are prohibited. This can be set up by administrators to ensure compliance with company policies or legal requirements.
  
  Solution:
  
  Identify the Prohibited Text: Review the workflow or task that triggered the error to identify the specific text that is causing the issue. This may involve checking the descriptions, comments, or any other text fields in the workflow.
  Modify the Text: Once the prohibited text is identified, modify it to remove or replace the offending terms with acceptable alternatives. Ensure that the new text complies with the guidelines set by your organization.
  Check Configuration Settings: If you have access, review the configuration settings related to prohibited texts in the SAP system. This may involve checking the relevant customizing settings in transaction codes like SPRO or using specific configuration transactions related to workflows.
  Consult Documentation: Refer to SAP documentation or internal guidelines regarding prohibited texts to ensure compliance and understand the context of the restrictions.
  Testing: After making the necessary changes, test the workflow again to ensure that the error is resolved and that the workflow can proceed without issues.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may provide additional insights or updates regarding this error message. SAP Notes can often provide fixes or workarounds for known issues.
  User Roles and Permissions: Ensure that users involved in the workflow have the appropriate roles and permissions to modify texts and workflows.
  Training and Awareness: Consider providing training or awareness sessions for users involved in creating or managing workflows to prevent the use of prohibited texts in the future.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a technical consultant who can provide further assistance.