How To Fix SV126 - Overlapping records will be changed or delimited

SAP Error Message - Details

• Message type: E = Error

• Message class: SV - View Maintenance: Customize Messages

• Message number: 126

• Message text: Overlapping records will be changed or delimited

What causes this issue?

The table entry which you are processing is only valid between the
<LS>Begin date</> and the <LS>End date</> which it contains. You have
entered a <LS>Begin date</> or an <LS>End date</> which does not lie in
the validity range. The validity range is thus extended. It must be
ensured that the validity ranges for entries with the same key do not
overlap.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

System Response

If this warning is confirmed, all entries with the same key whose
validity range lies completely within the new validity range of the
entries being processed, are also changed. If there are entries whose
validity range only partially overlaps the validity range of the entry
being processed, these entries are limited so that the validity ranges
do not overlap.

How to fix this error?

If you want all entries with the specified key to be adjusted to the
new validity range by the system, confirm the warning with
<PF>ENTER</>.
If you want to specify a new <LS>Begin date</> or <LS>End date</>,
cancel the processing with <LS>Cancel</> or
<PF>F12</>.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message SV126 - Overlapping records will be changed or delimited ?

  The SAP error message SV126, which states "Overlapping records will be changed or delimited," typically occurs in the context of managing time data, such as in the Time Management module or when dealing with infotypes related to employee records. This error indicates that there are overlapping records for a specific employee or object, which can lead to inconsistencies in data processing.
  Cause:
  The error is usually caused by:
  
  Overlapping Time Periods: Two or more records exist for the same employee or object that cover the same time period. For example, if an employee has two different time records that start and end on the same dates, SAP will flag this as an error.
  Incorrect Data Entry: Manual data entry errors can lead to overlapping records, such as entering a new record without properly checking existing records.
  Data Migration Issues: If data has been migrated from another system, it may not have been cleaned up properly, leading to overlaps.
  
  Solution:
  To resolve the SV126 error, you can take the following steps:
  
  
  Identify Overlapping Records:
  
  Use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to check the infotypes for the employee in question.
  Look for infotypes that manage time data, such as Infotype 0007 (Planned Working Time) or Infotype 2001 (Absences).
  
  
  
  Review and Edit Records:
  
  Once you identify the overlapping records, you can either delete or modify them to ensure that there are no overlaps.
  If you need to keep both records, adjust the start and end dates so that they do not overlap.
  
  
  
  Use the Correct Transaction:
  
  If you are trying to create or modify records, ensure you are using the correct transaction and that you have the necessary authorizations.
  
  
  
  Consult with HR or Data Management Teams:
  
  If you are unsure about which records to modify or delete, consult with your HR team or data management team to ensure that you are not affecting critical data.
  
  
  
  Check for System Notes:
  
  Sometimes, SAP provides additional notes or documentation related to specific error messages. Check the SAP Notes database for any relevant notes that might provide further guidance.
  
  
  
  Related Information:
  
  Infotypes: Familiarize yourself with the relevant infotypes that manage time data in SAP, as understanding these will help you navigate and resolve issues more effectively.
  SAP Support: If the issue persists or if you encounter complex scenarios, consider reaching out to SAP support or your internal SAP helpdesk for assistance.
  Training: If you frequently encounter this error, consider additional training on SAP HR modules to better understand data management practices.
  
  By following these steps, you should be able to resolve the SV126 error and ensure that your employee records are accurate and free of overlaps.