How To Fix SRM_SP_DOCUMENT003 - Specified unique document name is already in use

SAP Error Message - Details

• Message type: E = Error

• Message class: SRM_SP_DOCUMENT - SRM: Message Class for Document Client BAPI

• Message number: 003

• Message text: Specified unique document name is already in use

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

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Smart SAP Assistant

• What is the cause and solution for SAP error message SRM_SP_DOCUMENT003 - Specified unique document name is already in use ?

  The SAP error message SRM_SP_DOCUMENT003 indicates that the unique document name you are trying to use for a document in the SAP Supplier Relationship Management (SRM) system is already in use. This typically occurs when you attempt to create or save a document (such as a shopping cart, purchase order, or contract) with a name that has already been assigned to another document in the system.
  Cause:
  
  Duplicate Document Name: The most common cause is that the document name you are trying to use is already assigned to another document in the system.
  System Configuration: There may be specific configurations or settings in the system that enforce unique naming conventions for documents.
  User Error: The user may have inadvertently tried to create a document with a name that they have previously used.
  
  Solution:
  
  Use a Different Name: The simplest solution is to choose a different, unique name for the document you are trying to create. Ensure that it does not conflict with existing document names.
  Check Existing Documents: Before creating a new document, check the existing documents in the system to see if the name is already in use. You can do this by searching for documents with similar names.
  Review Naming Conventions: If your organization has specific naming conventions, ensure that you are following them to avoid conflicts.
  Consult with IT or SAP Support: If you believe that the error is occurring incorrectly (for example, if you are sure the name is unique), consult with your IT department or SAP support team. They may need to investigate the database for any inconsistencies or issues.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP frequently updates its knowledge base with solutions to common problems.
  Documentation: Review the SAP SRM documentation for guidelines on document naming conventions and best practices.
  User Training: Ensure that users are trained on how to create documents in SAP SRM, including how to check for existing document names and follow naming conventions.
  
  By following these steps, you should be able to resolve the error and successfully create your document in SAP SRM.