How To Fix SRM_ECM_MSG191 - Document &1 is not locked and therefore cannot be updated

SAP Error Message - Details

• Message type: E = Error

• Message class: SRM_ECM_MSG - Message Class for ECM

• Message number: 191

• Message text: Document &1 is not locked and therefore cannot be updated

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message SRM_ECM_MSG191 - Document &1 is not locked and therefore cannot be updated ?

  The SAP error message SRM_ECM_MSG191 indicates that a document (identified by &1) is not locked, which means that it cannot be updated. This error typically occurs in the context of SAP Supplier Relationship Management (SRM) when trying to modify a document that is expected to be locked for editing.
  Cause:
  
  
  Document Locking Mechanism: In SAP, documents are often locked to prevent concurrent modifications by multiple users. If a document is not locked, it may indicate that:
  
  The document was never locked.
  The lock was released before the update attempt.
  The user does not have the necessary permissions to lock the document.
  The document is in a status that does not allow it to be locked.
  
  
  
  Technical Issues: There may be technical issues or inconsistencies in the system that prevent the locking mechanism from functioning correctly.
  
  
  Solution:
  
  
  Check Document Status: Verify the status of the document. Ensure that it is in a state that allows for updates. If the document is in a completed or archived state, it may not be editable.
  
  
  Lock the Document: If you have the necessary permissions, try to manually lock the document before making updates. This can often be done through the SAP GUI or the relevant transaction code.
  
  
  User Permissions: Ensure that the user attempting to update the document has the appropriate permissions to lock and edit the document. You may need to consult with your SAP security administrator.
  
  
  Check for Existing Locks: Use transaction codes like SM12 to check if there are any existing locks on the document. If there are locks held by other users, you may need to wait until those locks are released.
  
  
  System Consistency: If the issue persists, it may be necessary to check for system inconsistencies. This could involve running consistency checks or consulting with your SAP Basis team.
  
  
  Consult SAP Notes: Check the SAP Support Portal for any relevant SAP Notes that may address this specific error message. There may be patches or updates that resolve known issues related to document locking.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SM12 (to view locks), SE11 (to check table definitions), and SE37 (to check function modules related to document processing).
  SAP Documentation: Review SAP documentation related to document management and locking mechanisms in SRM for a deeper understanding of how these processes work.
  Support Community: Engage with the SAP Community or forums where other users may have encountered similar issues and can provide insights or solutions.
  
  If the problem continues after trying the above solutions, it may be necessary to escalate the issue to your SAP support team for further investigation.