How To Fix SRF_EG_VAT005 - Material description in document & is blank or invalid.

SAP Error Message - Details

• Message type: E = Error

• Message class: SRF_EG_VAT - Egypt VAT Declaration

• Message number: 005

• Message text: Material description in document & is blank or invalid.

What causes this issue?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

System Response

How to fix this error?

Specify an alphanumeric material description in the document and
re-generate the report or correct the material description in the
generated CSV file. The material description must not contain any
special characters.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message SRF_EG_VAT005 - Material description in document & is blank or invalid. ?

  The SAP error message SRF_EG_VAT005 indicates that there is an issue with the material description in a document, specifically that it is either blank or invalid. This error typically arises in the context of VAT (Value Added Tax) processing, particularly when generating invoices or other financial documents that require accurate material descriptions for tax reporting.
  Causes:
  
  Missing Material Description: The material associated with the document does not have a description entered in the material master record.
  Invalid Material: The material number referenced in the document may not exist or may have been deleted or marked for deletion.
  Data Entry Errors: There may be typographical errors in the material number or description.
  Configuration Issues: The system may not be properly configured to handle the material descriptions for VAT reporting.
  
  Solutions:
  
  
  Check Material Master:
  
  Go to the material master record (transaction code MM03) and verify that the material has a valid description. If it is missing, you can update it using transaction code MM02.
  
  
  
  Validate Material Number:
  
  Ensure that the material number used in the document is correct and exists in the system. You can check this by using transaction code MM03 or MM01 to view or create the material.
  
  
  
  Review Document Entry:
  
  Check the document where the error occurred to ensure that the material number is entered correctly and that there are no typographical errors.
  
  
  
  Configuration Check:
  
  If the issue persists, consult with your SAP configuration team to ensure that the system is set up correctly for handling VAT-related documents and that all necessary fields are configured.
  
  
  
  Testing:
  
  After making the necessary corrections, try to reprocess the document to see if the error is resolved.
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  MM03: Display Material
  MM02: Change Material
  MM01: Create Material
  FB60, FB70: For entering vendor/customer invoices where the error might occur.
  
  
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. You can search for the error message or related keywords in the SAP Support Portal.
  
  
  Documentation: Review SAP documentation on VAT processing and material management to ensure compliance with local regulations and proper system configuration.
  
  
  If the problem continues after following these steps, it may be beneficial to engage with SAP support or your internal IT team for further investigation.