How To Fix SOTR_MESS125 - Changes to released/rejected texts are not allowed

SAP Error Message - Details

• Message type: E = Error

• Message class: SOTR_MESS - Messages in and for the Online Text Repository

• Message number: 125

• Message text: Changes to released/rejected texts are not allowed

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message SOTR_MESS125 - Changes to released/rejected texts are not allowed ?

  The SAP error message SOTR_MESS125, which states "Changes to released/rejected texts are not allowed," typically occurs in the context of SAP's text management system, particularly when dealing with texts that have been released or rejected in a workflow. This error indicates that the system is preventing modifications to texts that are in a finalized state.
  Cause:
  
  Text Status: The text you are trying to modify has been marked as "released" or "rejected." In SAP, once a text is released, it is considered finalized and cannot be changed.
  Workflow Process: The text may be part of a workflow process where certain statuses restrict modifications to ensure data integrity and compliance.
  Authorization Issues: The user may not have the necessary authorizations to make changes to released texts.
  
  Solution:
  
  Check Text Status: Verify the status of the text you are trying to edit. If it is released or rejected, you will need to either revert it to a draft state (if possible) or create a new version of the text.
  Reversion Process: If your business process allows, you may need to follow a specific procedure to revert the text status. This could involve:
  
  Un-releasing the text (if the system allows it).
  Creating a new text entry or version.
  
  
  User Authorization: Ensure that you have the necessary permissions to edit texts. If you do not, contact your SAP administrator to request the appropriate access.
  Consult Documentation: Refer to your organization's SAP documentation or guidelines regarding text management and workflows to understand the specific processes in place.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that might address this specific error or provide additional context.
  Transaction Codes: Familiarize yourself with transaction codes related to text management, such as SO10 (Text Management) or SE61 (SAPscript Texts).
  User Training: Ensure that users involved in text management are trained on the processes and restrictions related to text statuses in SAP.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a technical consultant for further assistance.