How To Fix SMD023 - Document version could not be deleted

SAP Error Message - Details

• Message type: E = Error

• Message class: SMD - Solution Manager Documents

• Message number: 023

• Message text: Document version could not be deleted

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

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Smart SAP Assistant

• What is the cause and solution for SAP error message SMD023 - Document version could not be deleted ?

  The SAP error message SMD023, which states "Document version could not be deleted," typically occurs in the context of document management within SAP systems, particularly when dealing with document versions in the SAP Document Management System (DMS). This error can arise due to various reasons, and understanding the cause is essential for finding a solution.
  Causes:
  
  Document Locking: The document version may be locked by another user or process, preventing deletion.
  Authorization Issues: The user may not have the necessary permissions to delete the document version.
  Document Status: The document version may be in a status that does not allow deletion (e.g., it may be marked as "released" or "approved").
  Dependencies: There may be dependencies or links to other documents or objects that prevent deletion.
  Technical Issues: There could be underlying technical issues, such as database constraints or inconsistencies.
  
  Solutions:
  
  
  Check Document Locking:
  
  Verify if the document is locked by another user. You can use transaction codes like SM12 to check for locks and release them if necessary.
  
  
  
  Review Authorizations:
  
  Ensure that the user attempting to delete the document has the appropriate authorizations. You can check user roles and permissions in transaction PFCG.
  
  
  
  Check Document Status:
  
  Review the status of the document version. If it is in a status that does not allow deletion, you may need to change its status or consult with a document manager.
  
  
  
  Remove Dependencies:
  
  Investigate if there are any dependencies or links to other documents. If so, you may need to remove these links before attempting to delete the document version.
  
  
  
  Technical Troubleshooting:
  
  If the issue persists, consider checking for any database inconsistencies or errors. You may need to consult with your SAP Basis team or perform a system check.
  
  
  
  Consult SAP Notes:
  
  Look for relevant SAP Notes in the SAP Support Portal that may address this specific error message. There may be patches or updates that resolve known issues.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as DMS, CV01N (Create Document), CV02N (Change Document), and CV03N (Display Document) for managing documents in DMS.
  SAP Documentation: Refer to SAP Help documentation for detailed information on document management and error handling.
  Support Community: Engage with the SAP Community or forums for additional insights and solutions from other users who may have encountered similar issues.
  
  If the problem continues after trying the above solutions, it may be beneficial to escalate the issue to your SAP support team for further investigation.