How To Fix /SMB/SBA1366 - The same entries exist, delete the entry and re-enter it

SAP Error Message - Details

• Message type: E = Error

• Message class: /SMB/SBA1 -

• Message number: 366

• Message text: The same entries exist, delete the entry and re-enter it

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message /SMB/SBA1366 - The same entries exist, delete the entry and re-enter it ?

  The SAP error message /SMB/SBA1366 indicates that there are duplicate entries in the system that need to be resolved. This error typically occurs in the context of the SAP Business One or SAP Business ByDesign systems, particularly when dealing with master data or transactional data entries.
  Cause:
  The error message is triggered when the system detects that an entry you are trying to create or modify already exists in the database. This can happen due to:
  
  Duplicate records being created inadvertently.
  Data import processes that do not check for existing entries.
  Manual data entry errors where the same data is entered multiple times.
  
  Solution:
  To resolve this error, you can follow these steps:
  
  
  Identify Duplicate Entries:
  
  Use the relevant transaction or report in SAP to search for the existing entries that are causing the conflict. This may involve querying the database or using built-in search functionalities.
  
  
  
  Delete Duplicate Entries:
  
  Once you have identified the duplicates, you can delete the unnecessary entries. Make sure to back up any important data before deletion to avoid losing critical information.
  
  
  
  Re-enter the Data:
  
  After deleting the duplicate entries, you can re-enter the data that you initially intended to add or modify.
  
  
  
  Check for Data Integrity:
  
  Ensure that your data entry processes have checks in place to prevent duplicates in the future. This may involve setting up validation rules or using unique identifiers.
  
  
  
  Consult Documentation:
  
  If you are unsure about the specific entries causing the issue, refer to SAP documentation or consult with your SAP administrator for guidance.
  
  
  
  Related Information:
  
  Transaction Codes: Depending on your SAP version, you may use specific transaction codes to view or manage master data (e.g., SE16 for data browser).
  Data Import Tools: If you are using data import tools, ensure they have checks for duplicates before importing data.
  User Permissions: Ensure that users have the appropriate permissions to delete or modify entries to avoid unauthorized changes.
  SAP Support: If the issue persists or if you need further assistance, consider reaching out to SAP support or your internal IT team for help.
  
  By following these steps, you should be able to resolve the /SMB/SBA1366 error and prevent it from occurring in the future.