How To Fix SMARTFORMS461 - Paragraph format &2 refers to character format &1

SAP Error Message - Details

• Message type: E = Error

• Message class: SMARTFORMS - Smart Forms - Form Builder

• Message number: 461

• Message text: Paragraph format &2 refers to character format &1

What causes this issue?

The character format to be renamed/deleted is used in one or more
paragraph format(s).

System Response

The character format is renamed or deleted accordingly. The paragraph
formats that refer to this character format are <ZH>not</> adapted in
this process. Resulting errors are reported when the style is checked
or activated.

How to fix this error?

Correct the affected <ZH>paragraph formats</> manually (tab
<ZG>'Numbering and Outline'</>, field <ZG>'Character Format for </>
<ZG>Counter'</>)

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message SMARTFORMS461 - Paragraph format &2 refers to character format &1 ?

  The SAP error message SMARTFORMS461 indicates that there is a mismatch between the paragraph format and the character format in a Smart Form. Specifically, it means that the paragraph format you are trying to use refers to a character format that does not exist or is not defined correctly.
  Cause:
  
  Missing Character Format: The character format specified in the paragraph format does not exist in the Smart Form.
  Incorrect Configuration: The character format might be incorrectly configured or deleted.
  Typographical Error: There could be a typo in the name of the character format referenced in the paragraph format.
  
  Solution:
  
  
  Check Character Formats:
  
  Go to the Smart Form in transaction SMARTFORMS.
  Navigate to the paragraph format that is causing the error.
  Check the character format referenced in the paragraph format settings.
  Ensure that the character format exists and is correctly defined.
  
  
  
  Create or Correct Character Format:
  
  If the character format does not exist, create it by going to the character formats section in the Smart Form.
  If it exists but is incorrectly defined, correct the settings as needed.
  
  
  
  Update Paragraph Format:
  
  If you find that the character format is not needed, you can either remove the reference from the paragraph format or replace it with a valid character format.
  
  
  
  Test the Smart Form:
  
  After making the necessary changes, save the Smart Form and test it to ensure that the error is resolved.
  
  
  
  Related Information:
  
  Smart Forms: Smart Forms is a tool in SAP for designing and maintaining forms for print layout.
  Character Formats: These define the text attributes (like font size, style, color) for the text in the Smart Form.
  Paragraph Formats: These define how paragraphs are formatted, including alignment, spacing, and the character format to be used.
  
  Additional Tips:
  
  Always ensure that you have the necessary authorizations to make changes to Smart Forms.
  It is a good practice to document any changes made to Smart Forms for future reference.
  If you are unsure about the changes, consider consulting with a colleague or a SAP expert.
  
  By following these steps, you should be able to resolve the SMARTFORMS461 error and ensure that your Smart Form functions correctly.