How To Fix SIPT823 - Document & is already registered for digital signature

SAP Error Message - Details

• Message type: E = Error

• Message class: SIPT - SIPT: Digital Signature Portugal

• Message number: 823

• Message text: Document & is already registered for digital signature

What causes this issue?

You have entered a document that is already in the system and already
has, or is being processed by the system to have a digital signature.
You are legally not allowed to enable the system to post document
references to unsigned internal documents.
It may be the case that the system has already registered this document,
but has not created a digital signature for the document yet.
In this case, you can try posting a document that references this
document at a later time, when the system has registered the document.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Documents that are stored in system table SIPT_VRBK are documents that
either:
already have a digital signature
are documents that will be processed by the system to receive a digital
signature

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message SIPT823 - Document & is already registered for digital signature ?

  The SAP error message SIPT823 indicates that a document is already registered for a digital signature. This typically occurs in scenarios where a document has been processed for digital signing, but an attempt is made to register it again, leading to this error.
  Cause:
  
  Duplicate Registration: The document has already been registered for a digital signature, and the system does not allow re-registration.
  Incomplete Process: The previous digital signature process may not have been completed, leading to the document being in a state that prevents further actions.
  System Configuration: There may be specific configurations or settings in the SAP system that restrict the registration of documents that are already signed or in the process of being signed.
  
  Solution:
  
  Check Document Status: Verify the status of the document in question. If it is already signed or in the process of being signed, you may need to wait until that process is completed.
  Review Logs: Check the logs or transaction history for the document to understand its current state and any previous actions taken.
  Avoid Duplicate Actions: Ensure that you are not attempting to register the document for a digital signature multiple times. If you need to make changes, consider whether you need to cancel the previous registration first.
  Consult Documentation: Refer to SAP documentation or help resources for specific guidance on handling digital signatures and the associated error messages.
  Contact Support: If the issue persists and you cannot determine the cause, consider reaching out to your SAP support team or consulting SAP Notes for any known issues or patches related to this error.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any updates or patches that may address this issue.
  Transaction Codes: Familiarize yourself with relevant transaction codes related to digital signatures in SAP, such as those for managing document workflows.
  User Roles and Permissions: Ensure that the user attempting to register the document has the necessary permissions to perform digital signature actions.
  
  By following these steps, you should be able to resolve the SIPT823 error and successfully manage the digital signature process for your documents in SAP.