How To Fix SIPT212 - Billing document &1 not found in Table VBRK; a gap may exist

SAP Error Message - Details

• Message type: E = Error

• Message class: SIPT - SIPT: Digital Signature Portugal

• Message number: 212

• Message text: Billing document &1 not found in Table VBRK; a gap may exist

What causes this issue?

When the system digitally signed this billing document, it checked for
the billing document with the previous signature and could not find that
document in the VBRK table. This could mean that billing document has
not been posted and should not have been digitally signed.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Check the documents and, if necessary, enter the gap in the digital
signature for these billing documents in the SIPT_GAPS_VBRK application
table.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message SIPT212 - Billing document &1 not found in Table VBRK; a gap may exist ?

  The SAP error message SIPT212 indicates that a billing document (identified by the document number &1) cannot be found in the VBRK table, which is the header table for billing documents in SAP. This error typically suggests that there may be a gap in the billing document numbers or that the document has not been created or has been deleted.
  Causes:
  
  Document Not Created: The billing document may not have been created successfully due to an error in the billing process.
  Document Deletion: The billing document may have been deleted after creation, which would remove it from the VBRK table.
  Number Range Gaps: There may be gaps in the number range configuration for billing documents, leading to missing document numbers.
  Database Issues: There could be issues with the database that prevent the retrieval of the document.
  Authorization Issues: The user may not have the necessary authorizations to view the billing document.
  
  Solutions:
  
  Check Document Creation: Verify if the billing document was created successfully. You can check the transaction logs or the billing document creation process.
  Review Deletion Logs: If the document was deleted, check the deletion logs to understand why it was removed.
  Number Range Configuration: Review the number range settings for billing documents in the configuration (transaction code SNRO) to ensure that there are no gaps or issues.
  Database Consistency Check: Perform a database consistency check to ensure that the VBRK table is intact and that there are no corruption issues.
  Authorization Check: Ensure that the user has the necessary authorizations to access billing documents. You can check this in the user roles and authorizations.
  Recreate the Document: If the document is indeed missing and cannot be found, you may need to recreate the billing document through the appropriate transaction.
  
  Related Information:
  
  Transaction Codes: 
  
  VF03: Display Billing Document
  VF02: Change Billing Document
  VF01: Create Billing Document
  
  
  Tables: 
  
  VBRK: Billing Document Header
  VBRP: Billing Document Item
  
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional troubleshooting steps.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP Basis or technical team for further investigation.