How To Fix /SHCM/EMPLOYEE_BL031 - Employee does not exist

SAP Error Message - Details

• Message type: E = Error

• Message class: /SHCM/EMPLOYEE_BL -

• Message number: 031

• Message text: Employee does not exist

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message /SHCM/EMPLOYEE_BL031 - Employee does not exist ?

  The SAP error message /SHCM/EMPLOYEE_BL031 Employee does not exist typically occurs in the context of the SAP Human Capital Management (HCM) module when a user attempts to access or process information related to an employee who is not found in the system. This can happen for various reasons, and here are some common causes, solutions, and related information:
  Causes:
  
  Incorrect Employee ID: The employee ID entered may be incorrect or mistyped.
  Employee Not Created: The employee record may not have been created in the system.
  Employee Inactive: The employee record may exist but is marked as inactive or has been terminated.
  Data Synchronization Issues: If the system is integrated with other systems (like an external HR system), there may be synchronization issues leading to missing records.
  Authorization Issues: The user may not have the necessary authorizations to view the employee record.
  
  Solutions:
  
  Verify Employee ID: Double-check the employee ID for any typos or errors. Ensure that you are using the correct format.
  Check Employee Record: Use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to check if the employee record exists.
  Create Employee Record: If the employee does not exist, you may need to create a new employee record using transaction PA40 (Personnel Actions) or PA30.
  Check Status: If the employee record exists but is inactive, you may need to reactivate it or check the employee's status.
  Review Authorizations: Ensure that the user has the necessary authorizations to access employee data. This may involve checking roles and permissions in the system.
  Consult with IT Support: If the issue persists, it may be necessary to consult with your IT support team or SAP Basis team to investigate any underlying system issues or data inconsistencies.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes in SAP HCM, such as PA20, PA30, and PA40.
  SAP Notes: Check the SAP Support Portal for any relevant SAP Notes that may address this specific error message or provide additional troubleshooting steps.
  Documentation: Review SAP documentation related to employee master data management for best practices and guidelines.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.