How To Fix SEPA305 - The selection result has been limited to the maximum number of hits

SAP Error Message - Details

• Message type: E = Error

• Message class: SEPA - SEPA Mandate: Messages

• Message number: 305

• Message text: The selection result has been limited to the maximum number of hits

What causes this issue?

In the technical selections on the selection screen, a maximum number of
hits has been specified, or the standard value transferred.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Increase the maximum number of hits on the selection screen, if you want
to display more mandates than correspond to the number given in the
selection criteria.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message SEPA305 - The selection result has been limited to the maximum number of hits ?

  The SAP error message SEPA305, which states "The selection result has been limited to the maximum number of hits," typically occurs when a query or selection in an SAP system returns more results than the system is configured to handle or display at one time. This limitation is often set to prevent performance issues or excessive load on the system.
  Cause:
  
  Exceeding Result Limits: The query you are executing is returning more records than the maximum limit set in the system configuration.
  System Settings: The maximum number of hits (results) that can be displayed or processed in a single query is defined in the system settings, which may be set to a low value.
  Inefficient Query: The selection criteria used in the query may be too broad, leading to a large number of results.
  
  Solution:
  
  Refine Your Selection Criteria: Narrow down your search parameters to reduce the number of results returned. This can include adding more specific filters or conditions to your query.
  Increase the Maximum Hits Limit: If you have the necessary authorizations, you can adjust the system settings to increase the maximum number of hits allowed. This can typically be done in the transaction code SE16 or SE16N by changing the settings in the "Settings" menu.
  Use Pagination: If the system supports it, consider implementing pagination in your query to retrieve results in smaller batches rather than all at once.
  Consult with Your SAP Basis Team: If you are unable to change the settings yourself, reach out to your SAP Basis or system administration team to discuss the possibility of increasing the limit or optimizing the query.
  
  Related Information:
  
  Transaction Codes: Common transaction codes where this error might occur include SE16, SE16N, SE11, and others that involve data selection.
  Performance Considerations: Always consider the performance implications of increasing the maximum hits limit, as this could lead to slower response times or system performance issues.
  SAP Notes: Check SAP Notes for any specific recommendations or patches related to this error message, as there may be updates or fixes available.
  
  By following these steps, you should be able to address the SEPA305 error and improve the efficiency of your queries in SAP.