How To Fix /SEHS/PH_CM_API001 - The phrase &1 is used in other objects

SAP Error Message - Details

• Message type: E = Error

• Message class: /SEHS/PH_CM_API -

• Message number: 001

• Message text: The phrase &1 is used in other objects

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message /SEHS/PH_CM_API001 - The phrase &1 is used in other objects ?

  The SAP error message /SEHS/PH_CM_API001 The phrase &1 is used in other objects typically occurs in the context of the SAP Environment, Health, and Safety (EHS) module when you are trying to delete or modify a phrase (text) that is still being referenced by other objects in the system. This is a common issue when managing phrases or texts that are linked to various documents, reports, or other entities within the SAP system.
  Cause:
  
  Reference Integrity: The phrase you are trying to delete or modify is still in use by other objects, such as safety data sheets, reports, or other documentation.
  Data Dependencies: The system enforces data integrity by preventing the deletion of phrases that are actively referenced, to avoid breaking links or causing inconsistencies in the data.
  
  Solution:
  
  Identify References: You need to identify which objects are using the phrase. This can often be done by checking the relevant tables or using transaction codes that allow you to view dependencies.
  Remove References: Once you have identified the objects that are using the phrase, you will need to either:
  
  Update those objects to use a different phrase.
  Delete or deactivate those objects if they are no longer needed.
  
  
  Delete or Modify the Phrase: After ensuring that no objects are referencing the phrase, you should be able to delete or modify it without encountering the error.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with transaction codes related to EHS and phrase management, such as /SEHS/PH for managing phrases.
  Documentation: Refer to SAP documentation or help resources for detailed steps on managing phrases and understanding dependencies.
  Support: If you are unable to resolve the issue, consider reaching out to your SAP support team or consulting the SAP Community for assistance.
  
  Best Practices:
  
  Regular Audits: Regularly audit phrases and their usage to prevent such issues from arising in the future.
  Change Management: Implement a change management process for phrases to ensure that all dependencies are considered before making modifications.
  
  By following these steps, you should be able to resolve the error and manage phrases effectively within your SAP EHS environment.