How To Fix SD635 - Document &1 (&2) is already being edited.

SAP Error Message - Details

• Message type: E = Error

• Message class: SD - Online doc., terminology, translation, help

• Message number: 635

• Message text: Document &1 (&2) is already being edited.

What causes this issue?

You have called a document for editing which is already being
editied.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Repeat the call later.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message SD635 - Document &1 (&2) is already being edited. ?

  The SAP error message SD635 indicates that a document (such as a sales order, delivery, or billing document) is currently being edited by another user or session. This can happen in scenarios where multiple users are trying to access or modify the same document simultaneously.
  Cause:
  
  Concurrent Access: Another user is currently editing the document.
  Session Lock: The document is locked due to a previous session that did not close properly.
  Background Jobs: A background job may be processing the document, preventing other users from editing it.
  Transaction Errors: An error in a previous transaction may have left the document in a locked state.
  
  Solution:
  
  Check Document Status: Verify if another user is indeed editing the document. You can use transaction codes like SM12 (to check for locks) or SM21 (to check system logs) to see if the document is locked by another user.
  Wait and Retry: If another user is editing the document, wait for them to finish and then try again.
  Release Locks: If you find that a session is holding a lock unnecessarily, you can release the lock using transaction SM12. However, be cautious when doing this, as it may lead to data inconsistencies if the other user is actively working on the document.
  Check Background Jobs: Use transaction SM37 to check if there are any background jobs that might be processing the document. If so, you may need to wait for those jobs to complete.
  Log Off and Log Back In: Sometimes, simply logging off and back into the SAP system can clear session locks.
  Contact SAP Support: If the issue persists and you cannot identify the cause, it may be necessary to contact your SAP support team for further assistance.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with transaction codes like SM12, SM21, and SM37 for monitoring locks and background jobs.
  User Roles: Ensure that users have the appropriate roles and permissions to access and edit the documents in question.
  System Configuration: Review system settings related to document locking and editing to ensure they align with your organization's needs.
  
  By following these steps, you should be able to resolve the SD635 error and continue working with the document in question.