How To Fix SD502 - The list of possible entries is too long

SAP Error Message - Details

• Message type: E = Error

• Message class: SD - Online doc., terminology, translation, help

• Message number: 502

• Message text: The list of possible entries is too long

What causes this issue?

The number of possible input values is greater than 100. As a result,
the list is not displayed.

How to fix this error?

You can reduce the length of the list by entering the first characters
of the possible input values followed by an '*' in the input field.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message SD502 - The list of possible entries is too long ?

  The SAP error message SD502, which states "The list of possible entries is too long," typically occurs when a user attempts to access a dropdown list or a selection screen that generates a large number of possible entries. This can happen in various scenarios, such as when filtering data in sales documents, customer master records, or material master records.
  Cause:
  
  Excessive Data Volume: The primary cause of this error is that the system is trying to display too many entries in a selection list, exceeding the limit set by SAP.
  Inefficient Selection Criteria: The selection criteria used may not be specific enough, leading to a broad range of results.
  Configuration Settings: The system may have configuration settings that limit the number of entries displayed.
  
  Solution:
  
  Refine Selection Criteria: Narrow down the search criteria to reduce the number of possible entries. For example, if you are searching for customers, try to include additional filters such as customer group, region, or status.
  Use Specific Search Parameters: Instead of using broad parameters, use specific values that will limit the results.
  Check System Settings: Consult with your SAP Basis or technical team to check if there are any system settings that can be adjusted to allow for a larger number of entries to be displayed.
  Use Alternative Methods: If the dropdown list is too long, consider using alternative methods to find the required entries, such as using transaction codes or reports that allow for more refined searches.
  Custom Development: In some cases, it may be necessary to develop a custom report or selection screen that can handle larger datasets more efficiently.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any specific patches or updates related to this error message. Sometimes, SAP releases notes that address performance issues or bugs related to specific transactions.
  Performance Optimization: If this issue is frequent, it may be worth looking into overall performance optimization of the database or the specific module in use.
  User Training: Providing training to users on how to effectively use selection screens and filters can help reduce the occurrence of this error.
  
  If the problem persists after trying the above solutions, it may be beneficial to engage with SAP support for further assistance.