How To Fix SD028 - No authorization for active version (saved in revision status)

SAP Error Message - Details

• Message type: E = Error

• Message class: SD - Online doc., terminology, translation, help

• Message number: 028

• Message text: No authorization for active version (saved in revision status)

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message SD028 - No authorization for active version (saved in revision status) ?

  The SAP error message SD028 ("No authorization for active version (saved in revision status)") typically occurs in the context of Sales and Distribution (SD) when a user attempts to access or modify a document or transaction that is in a revision status, and they do not have the necessary authorizations to do so.
  Cause:
  
  Authorization Issues: The user does not have the required authorization to access or modify the document in its current status. This can happen if the document is in a revision state and the user's role does not include permissions for that status.
  Document Status: The document may be in a status that is not allowed for the user to edit or view, such as being locked for changes or being in a review state.
  Role Configuration: The user's role may not be properly configured to include access to the active version of the document.
  
  Solution:
  
  
  Check User Authorizations:
  
  Use transaction code SU53 immediately after encountering the error to check the authorization check that failed. This will provide insight into which specific authorization object is missing.
  Review the user's roles and authorizations in transaction PFCG to ensure they have the necessary permissions for the document type and status.
  
  
  
  Adjust Role Configuration:
  
  If the user lacks the necessary authorizations, work with your SAP security team to adjust the roles or create a new role that includes the required authorizations for accessing documents in revision status.
  
  
  
  Document Status Review:
  
  Check the status of the document in question. If it is indeed in a revision status, determine if it can be changed to an active status or if the user needs to be granted access to the revision status.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or help resources related to authorization objects and the specific transaction or document type to understand the required permissions.
  
  
  
  Contact SAP Support:
  
  If the issue persists and you cannot resolve it through the above steps, consider reaching out to SAP support for further assistance.
  
  
  
  Related Information:
  
  Authorization Objects: Common authorization objects related to Sales and Distribution include V_VBAK_VKO (Sales Document: Authorization for Sales Area) and V_VBAK_AAT (Sales Document: Authorization for Document Type).
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SU01 (User Maintenance), PFCG (Role Maintenance), and SU53 (Display Authorization Check).
  SAP Notes: Check for any relevant SAP Notes that may address specific issues or provide updates related to authorization errors in your version of SAP.
  
  By following these steps, you should be able to identify the cause of the SD028 error and implement a solution to resolve it.