How To Fix /SCMTMS/OM004 - VGM cut-off date/time has expired; VGM data is not recorded for item &1

SAP Error Message - Details

• Message type: E = Error

• Message class: /SCMTMS/OM -

• Message number: 004

• Message text: VGM cut-off date/time has expired; VGM data is not recorded for item &1

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message /SCMTMS/OM004 - VGM cut-off date/time has expired; VGM data is not recorded for item &1 ?

  The SAP error message /SCMTMS/OM004 indicates that the VGM (Verified Gross Mass) cut-off date/time has expired for a specific item in the Transportation Management System (TMS). This error typically occurs when the system attempts to record VGM data for a shipment item after the designated cut-off time has passed.
  Cause:
  
  Expired Cut-off Time: The primary cause of this error is that the VGM cut-off date/time has been reached or exceeded. This means that the system will not allow any further updates or entries for VGM data for that shipment item.
  Configuration Issues: There may be issues with the configuration of the cut-off times in the system, leading to premature expiration of the VGM recording window.
  Process Timing: The timing of the processes involved in the shipment may not align correctly, causing the VGM data to be attempted to be recorded after the cut-off.
  
  Solution:
  
  Check Cut-off Configuration: Review the configuration settings for VGM cut-off times in the SAP TMS. Ensure that the cut-off times are set appropriately for your business processes.
  Adjust Timing: If possible, adjust the timing of the processes to ensure that VGM data is recorded before the cut-off time.
  Manual Entry: If the cut-off time has passed and the VGM data needs to be recorded, you may need to manually enter the VGM data or adjust the shipment status if your business process allows for it.
  Consult Documentation: Refer to SAP documentation or consult with your SAP support team for specific instructions on how to handle this error in your system environment.
  Review Shipment Status: Ensure that the shipment status allows for VGM data entry. If the shipment is already in a status that does not permit changes, you may need to revert it to a previous status.
  
  Related Information:
  
  VGM Regulations: The VGM requirement is part of the SOLAS (Safety of Life at Sea) regulations, which mandate that shippers provide the verified gross mass of containers before they are loaded onto a vessel.
  SAP Notes: Check for any relevant SAP Notes that may address this error or provide additional guidance on handling VGM data in TMS.
  User Training: Ensure that users involved in the shipping process are trained on the importance of VGM data and the implications of cut-off times.
  
  By addressing the root cause of the error and ensuring proper configuration and process adherence, you can mitigate the occurrence of this error in the future.