How To Fix SAWE_BO_SA613 - Employee &1 cannot be replaced; assignment expired

SAP Error Message - Details

• Message type: E = Error

• Message class: SAWE_BO_SA - Message class for BO Staff Assignment

• Message number: 613

• Message text: Employee &1 cannot be replaced; assignment expired

What causes this issue?

The assignment for employee &V1& has expired at &V2&. New assignment
date cannot be set to &V3&.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message SAWE_BO_SA613 - Employee &1 cannot be replaced; assignment expired ?

  The SAP error message SAWE_BO_SA613 indicates that an employee (represented by &1) cannot be replaced because their assignment has expired. This typically occurs in the context of personnel administration or organizational management within SAP, where an employee's assignment to a position or job role has a defined validity period, and that period has ended.
  Cause:
  
  Expired Assignment: The primary cause of this error is that the employee's assignment to a specific position or job role has a validity date that has already passed.
  Incorrect Date Settings: The system may be configured with incorrect date settings, leading to the assignment being considered expired.
  Data Entry Errors: There may have been an error in entering the assignment dates or in the employee's master data.
  
  Solution:
  
  Check Assignment Dates: Review the employee's assignment dates in the system. Ensure that the start and end dates are correctly set and that the assignment is still valid.
  Update Assignment: If the assignment has indeed expired, you may need to create a new assignment for the employee or extend the existing one if applicable.
  Review Organizational Structure: Ensure that the organizational structure is correctly maintained and that the employee is assigned to the correct position.
  Consult with HR: If you are unsure about the validity of the assignment or how to proceed, consult with your HR department or SAP administrator for guidance.
  Check for Related Errors: Sometimes, this error may be accompanied by other messages. Review any related error messages for additional context.
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes such as PA30 (Maintain HR Master Data) or PA40 (Personnel Actions) to view or modify employee assignments.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP's support portal can provide additional insights.
  Documentation: Refer to SAP documentation for detailed information on managing employee assignments and understanding validity periods.
  
  By following these steps, you should be able to resolve the error and ensure that the employee's assignment is correctly managed within the SAP system.