How To Fix SAWE_BO_SA039 - Actuals of &1 exceed staff assignment hours per work day

SAP Error Message - Details

• Message type: E = Error

• Message class: SAWE_BO_SA - Message class for BO Staff Assignment

• Message number: 039

• Message text: Actuals of &1 exceed staff assignment hours per work day

What causes this issue?

BADI: Actuals of &1 exceed staff assignment hours per working day.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message SAWE_BO_SA039 - Actuals of &1 exceed staff assignment hours per work day ?

  The SAP error message SAWE_BO_SA039 indicates that the actual hours recorded for a particular employee (or staff member) exceed the allowed staff assignment hours per workday. This typically occurs in the context of time management or project management within SAP, where there are predefined limits on how many hours an employee can work in a day based on their assignment.
  Cause:
  
  Exceeding Work Hours: The actual hours entered for a specific period exceed the maximum allowable hours set for that employee's work schedule.
  Incorrect Configuration: The work schedule or staff assignment settings may not be configured correctly, leading to discrepancies between expected and actual hours.
  Data Entry Errors: There may be mistakes in the time entries, such as double entries or incorrect reporting of hours worked.
  Changes in Work Schedule: If there have been recent changes to the employee's work schedule or assignment, it may not have been updated in the system.
  
  Solution:
  
  Review Time Entries: Check the actual hours entered for the employee and ensure they are accurate. Correct any data entry errors.
  Verify Work Schedule: Confirm the employee's work schedule and ensure that it aligns with the hours they are expected to work. Adjust the work schedule if necessary.
  Adjust Staff Assignment: If the employee is expected to work more hours than currently assigned, consider updating their staff assignment to reflect the correct number of hours.
  Consult Configuration Settings: Review the configuration settings in SAP related to work hours and staff assignments to ensure they are set up correctly.
  Communicate with HR/Payroll: If the issue persists, it may be necessary to consult with the HR or payroll department to ensure that the employee's assignment and work hours are correctly reflected in the system.
  
  Related Information:
  
  SAP Modules: This error is typically encountered in modules related to Human Capital Management (HCM) or Project System (PS).
  Transaction Codes: You may need to use transaction codes such as PA20 (Display HR Master Data) or CAT2 (Time Sheet) to review and correct time entries.
  Documentation: Refer to SAP documentation or help resources for specific configuration settings related to work schedules and staff assignments.
  User Roles: Ensure that the user has the appropriate permissions to make changes to time entries and staff assignments.
  
  By following these steps, you should be able to resolve the SAWE_BO_SA039 error and ensure that actual hours worked are within the allowed limits.