How To Fix /SAPPCE/DPCM1242 - The total sum of the retention amounts must be less than the costs

SAP Error Message - Details

• Message type: E = Error

• Message class: /SAPPCE/DPCM1 -

• Message number: 242

• Message text: The total sum of the retention amounts must be less than the costs

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message /SAPPCE/DPCM1242 - The total sum of the retention amounts must be less than the costs ?

  The SAP error message /SAPPCE/DPCM1242 indicates that the total sum of the retention amounts exceeds the total costs associated with a project or a specific cost object. This error typically arises in the context of project management or construction-related modules where retention amounts are used to hold back a portion of payment until certain conditions are met.
  Cause:
  
  Retention Amounts Exceeding Costs: The primary cause of this error is that the sum of the retention amounts (the amounts being withheld) is greater than the total costs incurred for the project or cost object.
  Incorrect Data Entry: There may be incorrect data entry in the project cost planning or billing documents, leading to discrepancies in the amounts.
  Configuration Issues: There could be issues with the configuration of the project or cost object settings in SAP, particularly related to retention handling.
  
  Solution:
  
  Review Retention Amounts: Check the retention amounts that have been entered. Ensure that the total retention does not exceed the total costs. You may need to adjust the retention amounts accordingly.
  Verify Cost Entries: Review the cost entries associated with the project or cost object. Ensure that all costs are accurately recorded and that there are no missing or erroneous entries.
  Adjust Project Settings: If the retention amounts are correct but still causing issues, review the project settings in SAP to ensure that they are configured correctly for handling retention.
  Consult Documentation: Refer to SAP documentation or help resources for specific guidelines on handling retention amounts in your version of SAP.
  Engage with SAP Support: If the issue persists after checking the above points, consider reaching out to SAP support for further assistance. They may provide insights specific to your system configuration.
  
  Related Information:
  
  SAP Modules: This error is commonly encountered in modules such as SAP Project System (PS) or SAP Controlling (CO).
  Retention Management: Understanding how retention management works in SAP can help prevent such errors. Familiarize yourself with the relevant processes and configurations.
  User Roles and Authorizations: Ensure that users entering data have the appropriate roles and authorizations to make changes to retention amounts and project costs.
  
  By addressing the root cause of the error and ensuring that retention amounts are properly managed in relation to total costs, you can resolve the issue effectively.